Publisher's Assistant

Macmillan Children’s Publishing Group (MCPG) seeks a Publisher's Assistant who will be= responsible for providing administrative and project-related support to the MCPG President and Associate Publisher.

What you'll do:

• Provide general administrative support, including managing calendar and scheduling meetings, booking travel arrangements (including car service, flights, and hotels), submitting expense reports
• Prepare and route materials for President and Associate Publisher, including liaising with editorial, marketing, publicity, and sales departments as needed
• Coordinate weekly acquisition meeting, including distribution of agendas and minutes.
• Arrange for and track vendor payments as needed
• Traffic paperwork that is sent to the President for approval
• Assist in organizing and preparing material for Launch, Sales Conference, and MCPG Cross-Departmental Meetings on a monthly and seasonal basis
• Communicate with key in-house stakeholders and external contacts (including authors and agents) as needed to share meeting plans and updates
• Administer Lexile review process for all MCPG titles
• Periodically take on special projects, including sales research and creating presentations for Board meetings

What you'll bring:

• Strong communication skills with the ability to present information in a clear, concise manner
• Excellent minute-taking and writing skills
• In-depth knowledge of video conferencing tools (Zoom, Google Meet, etc.) and Google Drive (including best practices for sharing and collaboration with documents and calendars)
• Ability to anticipate and proactively address supervisor’s needs
• Excellent organizational and follow-through skills
• Ability to prioritize and multi-task in order to meet deadlines in a fast-paced environment
• Ability to work collaboratively as well as autonomously
• Advanced computer skills including, GSuite, Microsoft Word, Excel, Power Point, and Outlook.

Ideal Experience:

• 1+ administrative experience in an office environment
• Previous experience supporting a senior level executive preferred, but not required.
• Familiarity with the publishing industry strongly preferred.
• Bachelor’s degree or equivalent experience.

This role will have an annual salary of $47,500.

Macmillan Publishers is the U.S. trade division of the Holtzbrinck Publishing Group, a large family-owned media company headquartered in Stuttgart, Germany. Its publishing companies include prominent imprints around the world that publish a broad range of award-winning books for children and adults in all categories and formats.

U.S. publishers include Celadon Books, Farrar, Straus and Giroux, Flatiron Books, Henry Holt & Company, Macmillan Audio, Macmillan Children’s Publishing Group, The St. Martin's Publishing Group, and Tor Publishing Group. In the UK, Australia, India, and South Africa, Macmillan publishes under the Pan Macmillan name. The German company, Holtzbrinck Deutsche Buchverlage, includes among its imprints S. Fischer, Kiepenheuer & Witsch, Rowohlt, and Droemer Knaur.

We are an Equal Opportunity Employer. We are actively seeking job applicants who reflect a broad representation of differences, including race, ethnicity, religion, sex, sexual orientation, gender identity/expression, physical ability, neurodiversity, age, family status, economic background and status, geographical background and status, and perspective. We believe that the best companies reflect the incredible diversity in viewpoints, backgrounds, and identities of the world in their staffs, and are committed to inclusive hiring across departments and levels. The successful candidate for this position will be an employee of Macmillan Publishing Group, LLC.