Administrative Assistant to the Department Head – Harper

Overview

HarperCollins seeks an Administrative Assistant to the Department Head to support a President and Publisher as well as anSVP, Deputy Publisherin the General Books Group. In this role you will gain exposure to theHarper, Harper Paperbacks, Harper Perennial, Harper Business, Broadside Books, and Ecco imprints.

Responsibilities

• Administers the day-to-day office operations of the President and Publisher and SVP, Deputy Publisher, involving constant interaction with employees from all departments (e.g., Editorial, Marketing, Publicity, Finance, Art, etc.).

• Coordinates demanding calendars, maintains organized files, provides substantial telephone coverage, screens/prioritizes mail, and maintains relationships with authors and agents.

• Schedules and prepares for meetings of all sizes, involving the coordination of multiple busy calendars.

• Performs, under minimal supervision, administrative duties and assists in coordinating publication process on a select number of titles each season.

• Makes travel arrangements, prepares itineraries, and processes monthly expense reports.

• Attends editorial meetings with the responsibility of taking minutes, reviewing them with editors, and circulating them throughout the company.

• Acts as the point person for the awards submission process, sending out monthly emails to editors about upcoming awards and deadlines.

• Coordinates seasonal Launch meetings for all Harper imprints, and liaising between marketing and editorial from Launch through the planning process.

• Handles special projects in the Department as needed.

• Provide administrative support to Associate Director of Publishing as needed.

• Orders supplies for the Department.

Qualifications

• 4 year college degree or equivalent work experience

• Must have minimum 2 years of work experience assisting someone in a management position

• Office support experience preferred

• Detail-oriented, well-organized, and able to prioritize responsibilities under pressure

• Ability to interact with internal and external executives in a personable and professional manner

• Ability to identify and troubleshoot departmental issues before they become problems

• Excellent verbal and written communication skills

• Proficiency with Microsoft Word, Excel, and PowerPoint

HarperCollins Publishers is a company full of people who are passionate about books. When you apply for a position, we want to know why you want to work here, and why you are interested in the job. That’s why cover letters arestrongly preferred.

The salary range for this position is $50,700-$60,000. We recognize that attracting the best talent is key to our strategy and success as a company. As a result, we aim for flexibility in structuring competitive compensation offers to ensure we are able to attract the best candidates. The quoted salary range represents our good faith estimate as to what our ideal candidates are likely to expect, and we tailor our offers within the range based on the selected candidate's experience, industry knowledge, technical and communication skills, and other factors that may prove relevant during the interview process.

In addition to cash compensation, the company provides a comprehensive and highly competitive benefits package, with a variety of physical health, retirement and savings, caregiving, emotional wellbeing, transportation, and other benefits, including "elective" benefits employees may select to best fit the needs and personal situations of our diverse workforce.

Please note that HarperCollins Publishers does not accept resumes from agencies unless our Human Resources department has authorized in writing a specific agency to submit resumes for a specific position. Therefore, if an agency submits a resume without Human Resources’ prior written approval to do so, the individual identified on that resume will not be considered a candidate presented by your company.

HarperCollins Publishers is an equal opportunity employer.

Job LocationsUS-NY-New York

CategoryAdministration

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status. EEO/AA/M/F/Disabled/Vets