Pt - Front Office Clerk, Cte Reskilling & Technical Center

POSTING DATE:
January 9, 2024

POSITION:
PT - Front Office Clerk, CTE Reskilling & Technical Center 

SALARY:
$ 15.00 per hour

QUALIFICATIONS:
Required:
• High School Diploma or equivalent.

Preferred:
• Prior office experience.

Additional Eligibility Requirements:
• N/A

Classification:
• Non-Exempt

Position Type & Work Schedule:
• Part-time, 12-month
• Up to 19 hours/week, Monday – Friday
• Weekends and evenings as needed

Knowledge, Skills and Abilities:
• Demonstrated ability to coordinate. organize, communicate and present with a diverse population
• Professional experience with confidentiality and the handling of sensitive information
• Strong communication skills
• Demonstrated administrative and budget experience
• Ability to work effectively in ambiguous situations
• Customer service and relationship-building skills
• Teamworking skills
• Organization and time management skills
• Attention to detail
• Flexibility
• Experience with Microsoft Office 365 products

Work Environment:
• Inside office environment with normal noise and lighting levels along with some outside events

Physical Demands:
• Able to lift 20lbs
• Prolonged sitting and viewing of a computer
• Long periods of standing and/or walking

Travel:
• Travel may be required to other campuses and locations for meetings in addition to events

Note:
• Downtown Center/Reskilling and Technology Center

SUMMARY OF FUNCTION:
Provides registration, cashier, community liaison, and operational/administrative assistance and support to the CTE Reskilling & Technical Center.
TYPICAL DUTIES:
Serves Students. Responsible for AWC’s admission and registrations of Continuing Education customers as well as AWC walk-in students who need assistance. Responds to inquiries by phone and in person from students, staff, faculty, and other college departments, providing appropriate information on courses and services provided.
Receives and processes payment for all college monies including (but not limited to) registration fees, testing fees, graduation fees, and bus pass fees. Accepts third-party authorizations for student accounts and determines the amount to be collected from the student. Ensures proper general ledger account numbers are used for correct accounting of college revenues.
Provides general college and specific departmental information and assistance on Continuing Education and all other programs housed at Reskilling and Technology Center. Assist Specialists with outreach and recruitment activities, working cooperatively with partner agencies, educational institutions, and businesses.
Assists with posting to maintain accurate balances of the Auxiliary Fund accounts. As needed, processes Request for invoices, Request for Journal Entries, and Request for Refunds.
Aids with community outreach for Continuing Education promotion through advertisement platforms; Internet, television, radio, newspaper, multiple social media outlets, etc. Assists with creating flyers and marketing materials. Updates bulletin and office Informant boards.
Responsible for ensuring cash drawer is maintained with adequate change to cover business needs. Responsible for balancing cash drawers daily.
Assists Specialists with maintaining the database and housing FTSE statistics of all non-credit programs. Also, composing, editing, typing, and proofing correspondence, reports, memos, and other documents.
Monitor students and secure classroom labs; proctor students during testing; open up and/or lock up and secure building as needed; prepares learning materials for non-credit classes. Coordinates and assists with student testing at the Reskilling and Technology Center as needed.
Support and participate in strategic planning initiatives and performs other duties as assigned.

CLOSING DATE:
Position will remain open until a suitable candidate is found.

ADDRESS INQUIRIES TO:
Arizona Western College
Human Resources
Phone: (928) 344-7505 / FAX: (928) 317-6001 / TTY: (928) 344-7629
Email: Human.Resources@azwestern.edu

APPLICATION PROCEDURE:
The following materials must be uploaded at the time of application. Any materials submitted via e-mail, fax, or mail will not be accepted. Applications missing any of the below requirements will be considered incomplete and will not be reviewed.
1. Completed application
2. Resume

 

 

ARIZONA WESTERN COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER