Property Manager

DUTIES AND RESPONSIBILITIES:

• Leasing & Tenant Relations
  • Maintain high occupancy rates.
  • Negotiate lease terms and prepare Lease Agreements for all office space tenants and all hangar leases.

• Manage the day-to-day Property Management System (Yardi) to ensure timely and accurate record keeping.
• Research and understand current rents throughout surrounding markets.
• Retain existing customers long-term and promote the properties for long term growth.
• Manage account receivables and rent collections.
• Work in collaboration with the onsite general managers to increase tenant equity and maximize yield opportunities.

• Property Management
  • Management of the daily operations to ensure regulatory compliances, functionality and aesthetics are maintained.
  • Work in collaboration with the Procurement Manager to negotiate and manage all service contracts and outside vendor agreements.
  • Organize service calls; monitor follow up.
  • Directly supervise the Maintenance Department to ensure timely repairs of all buildings and improvements as needed.
  • Record keeping – Maintenance repairs per building/per property; warranties/cost.
  • Preventive Maintenance planning.
  • Oversee compliance with lease terms by tenants and ensuring tenant compliance with regulatory agencies to include local Airport Authority, Fire Marshall’s Office, County Building and Code Division, etc.
  • Responsible for all annual inspections and recertification(s) to facility fire extinguishers, sprinkler and water backflows, lift stations, elevators, etc.
  • Assist in routine business issues or requests which may arise from tenants.
  • Manage efficient administration of tenant and property records.
  • Update and maintain tenant rent rolls.
• Marketing

• Thorough knowledge of the three facets of the organization to cross market organization to include, General Aviation, Properties and the Construction division.
• Marketing/advertisement planning with maximum use of all resources to include web-site, industry events, local signage, publications, etc.
• Maintain and enhance public relations.
• Maintain open line of communication with existing customers understanding downsize and increase of office needs.
• Maintain open line of communication with hangar customer understanding aircraft fleet changes to forecast needs for additional hangar or available space which may be coming up.
• Understand locations of travel and applicable fuel volumes to maximize Sheltair profit related to both fuel and rental income.
• Accounting
• Ensure low rent receivables; actively collecting on outstanding balances to include late fee assessments, Notice of Default, evictions and aircraft liens.
• Oversee accounting related to expenses and revenue (along with foreseeing future changes).
• Manage adherence to budgets, approving all expenditures.
• Assist Corporate in requests for auditor information and bank requests.

• Human Resources
• Ensure that direct reports receive the proper training and development of all personnel, either directly or indirectly.
• Monitor and ensure employee adherence with expectations; coaching and monitoring on areas of improvements.
• Annual reviews and continual monitoring.
• Compliance with Corporate requests.
• Responsible for interview, hiring, counseling and termination related to employees.
• Development/Future Planning
• Consultation for future development projects.
• Knowledgeable of market demands and trends.
• Airport Mastering Planning.
• Coordination of construction projects with tenants and airport.
• Airport Relations
• Assist the Vice President of Real Estate in managing all aspects of existing airport relations, including partnership success, compliance with airport leases and developing organic growth opportunities.

QUALIFICATIONS:

• Bachelor’s Degree required with course work in real estate is helpful. CSM, CPM, or RPA designation is preferred but not required.
• Five (5) plus years of experience in aviation property management, property management of industrial buildings or FBO management & operations is preferred.
• Must have good knowledge of commercial real estate including a broad understanding of finance, leasing, legal, marketing, construction and tenant relations.
• Must possess the ability to analyze and synopsize a monthly financial statement and prepare detailed budgets and operating forecasts.
• Motivated to sell and able to achieve sales goals.
• Strong negotiation, interpersonal and customer service skills.
• 70% travel to assigned locations.
• Available for after hour activities and 24 hour emergencies.
• Strong written and verbal communications skills required.
• Yardi Property Management Software knowledge and experience preferred but not required.
• Must have a valid driver’s license.
• Proficient in Microsoft Office.
• Clean background check and drug screen.

***SHELTAIR RESERVES THE RIGHT TO MODIFY, INTERPRET, OR APPLY THIS JOB DESCRIPTION IN ANY WAY THE COMPANY DESIRES. THIS JOB DESCRIPTION IN NO WAY IMPLIES THAT THESE ARE THE ONLY DUTIES, INCLUDING ESSENTIAL DUTIES, TO BE PERFORMED BY THE EMPLOYEE OCCUPYING THIS POSITION. THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT CONTRACT, IMPLIED OR OTHERWISE. THE EMPLOYMENT RELATIONSHIP REMAINS “AT-WILL.” QUALIFIED EMPLOYEES WHO, BECAUSE OF A PHYSICAL OR MENTAL IMPAIRMENT THAT SIGNIFICANTLY LIMITS A MAJOR LIFE ACTIVITY, REQUIRE A REASONABLE ACCOMODATION TO PERFORM THE ESSENTIAL FUNCTIONS OF THIS POSITION SHOULD NOTIFY THEIR MANAGER OR HUMAN RESOURCES