Project Employee, Corporate Services Coordinator

WORK OPTION: In Office

The NBA is committed to providing a safe and healthy workplace.  To safeguard our employees and their families, our visitors, and the broader community from COVID-19, and in consideration of recommendations from health authorities and the NBA's own advisors, any individual working onsite in our New York and New Jersey offices must be fully vaccinated against COVID-19. The NBA will discuss accommodations for individuals who cannot be vaccinated due to a medical reason or sincerely held religious belief, practice, or observance.

Essential Functions and Job Summary

The Corporate Services Coordinator will be assisting senior management with all projects and tasks related to different meetings, social events and functions for the Corporate Services team.

Major Responsibilities

• Support Corporate Services senior management in all areas of events/projects: including but not limited to 
  • Budgeting and actualizing projects, scheduling meetings, organizing and shipping of equipment and supplies, coordinating with other department's staff/vendors, coordinating travel and accommodations and distributing schedules, crew lists, scripts and rundowns. Travel when necessary. 
• Cover events when necessary, quality control audio and video setups
• Attend meetings with clients and vendors to take notes and be involved in projects from conception through completion
• Assist with scheduling personnel for shoots 
• Complete any pre-shoot questionnaires and paperwork required by the Facilities department to shoot in the NBA offices. This also includes obtaining COIs and working with legal on talent release forms and location agreements if necessary
• Set-up and attend testing of zoom calls and hybrid meetings and if necessary
• Attend site surveys for events and meetings
• Coordinate meetings/events based on Corporate Services standard operating procedures 
• Research additional vendors and suppliers when necessary
• Responsible to actualize jobs, ensure all vendors are paid on time, complete the execution of contracts and schedule all recap meetings to review potential areas for improvement and best practices. 
• Maintain files on annual projects, production calendars and update project lists with all final documents
• Order supplies and merchandise as needed
• Responsible for submitting expenses and invoices 
• Help identify areas for improved processes to help achieve departmental goals. 

Required Education/Professional Experience

• A degree in film, marketing, communication, production and event management or a related field preferred.
• Prior experience in the film/event production industry is a plus.
• Prior experience with production and event support required

Required Skills/Knowledge Attributes

• Able to work independently, with minimal supervision
• Excellent time management and communication skills.
• Ability to prioritize and multi-task.
• Role may be required to work flexible work hours.
• Knowledge of Excel, Microsoft Word, and Google docs

Salary Range: $55,000 - $65,000 

The NBA does not accept unsolicited resumes from search firms or any other third parties. Any unsolicited resume sent to the NBA will be considered NBA property, and the NBA will not pay a fee should it hire the subject of any unsolicited resume. 

The NBA considers applicants for all positions on the basis of merit, qualifications, and business needs, and without regard to race, color, national origin, religion, sex, age, disability, sexual orientation, gender identity, alienage or citizenship status, ancestry, marital status, genetic predisposition or carrier status, veteran status, familial status, status as a victim of domestic violence, or any other status or characteristic protected by applicable federal, state, or local law.

About the NBA
The National Basketball Association (NBA) is a global sports and media organization with the mission to inspire and connect people everywhere through the power of basketball. Built around five professional sports leagues: the NBA, WNBA, NBA G League, NBA 2K League and Basketball Africa League, the NBA has established a major international presence with games and programming available in 215 countries and territories in more than 50 languages, and merchandise for sale in more than 200 countries and territories on all seven continents. NBA rosters at the start of the 2021-22 season featured a record 121 international players from 40 countries. NBA Digital's assets include NBA TV, NBA.com, the NBA App and NBA League Pass. The NBA has created one of the largest social media communities in the world, with 2.1 billion likes and followers globally across all league, team, and player platforms. Through NBA Cares, the league addresses important social issues by working with internationally recognized youth-serving organizations that support education, youth and family development, and health-related causes.