Project Coordinator

Interstate Companies, an InfraStripe Company

At Interstate Companies, our mission is to deliver high-quality, cost-effective projects on schedule. We value the importance of our relationships and will continue to remain fair and true in our dealings with all employees, clients, vendors, and partners. Our clients count on our dependability, drive, and integrity. We take great pride in our capabilities and strive to maintain the highest level of professionalism.

BENEFITS

This position offers the following benefits, which new employees are eligible for on the first day of the month after their first thirty days of employment:

• Medical
• Vision
• Dental
• 401k (with matching option)
• PTO and company holidays

POSITION DESCRIPTION

Project Coordinator/Engineerduties and responsibilities include providing administrative support to project managers, schedulers and field crews. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices, and procedures.

Ability to effectively communicate via phone and email ensuring that all duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Work with APM Manager to help organize crews, equipment, inventory, and projects.
• Maintain and keep project schedule up to date.
• Organize and schedule meetings and appointments as necessary.
• Collect and review daily job tickets, verify quantities, and work that was completed.
• Work with General Contractors, Engineers or customers (preconstruction meetings, quantity verification)
• Collect and review DVIR's (Driver Vehicle Inspection Reports)
• Maintain equipment and vehicle binders.
• Aide in reviewing, processing and maintain contracts.
• Collect and submit product certifications.
• Issue POs for purchases
• Aide in the project estimating process. (Locate and download potential bids, update bid list, assemble bid packets, submit bids, collect bid results, update spreadsheets and tracking/estimating software)
• Maintain APM inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies; confirm products are labeled and assigned to projects.
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Maintain computer and manual filing systems.
• Handle sensitive information in a confidential manner.
• Assist in other tasks as necessary.

QUALIFICATIONS

• Proven admin or project assistant experience
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills
• Proficient in MS Office (Word, Excel, Teams)
• High school diploma or equivalent

WORKING ENVIRONMENT

Interstate Companies, LLC., is based in Layton, UT.

Interstate, an INFRASTRIPE, LLCcompany, makes recruitment, employment, promotional and all other Human Resource decisions without regard to age (40 and older), race(including traits historically associated with race, which includes hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, national origin, ancestry, religion, sex, sexual orientation (including transgender status, gender identity or expression), pregnancy (including childbirth, lactation, and related medical conditions), physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed servicemember status, or any other status protected by federal, state, or local laws.

This policy applies to all aspects of employment that include but are not limited to hiring, promotion, training, transfers, job assignments, terminations, recalls, wage and salary administration, and application of all Company policies, procedures, and benefits.