Project Accountant

POSITION: Project Accountant
FLSA CLASSIFICATION: Exempt
REPORTS TO: Controller
Nature & Scope:
Responsible for process and controls to assure accurate financial data for all phases of construction projects, including quote, engineering, purchasing and as manufactured. Assures the accuracy and consistency of cost information between all departments, including Estimating, Engineering and Purchasing.
Specific Job Responsibilities & Duties: Accounting & Finance

• Coordinate project accounting activities including cost updates, job cost comparisons, in progress job cost monitoring and preparation of project P&L’s on a monthly basis.
• Preparation of monthly close including journal entries and account analysis on a timely and accurate basis
• Coordinate and review the timely preparation of accurate AIA billings and ensure QuickBooks invoicing accordingly.
• Assist in preparing lien releases & affidavits necessary for funds to be released from general contractors and developers.
• Prepare monthly Project P&L for Operation and Finance team.
• Monitor Project Management Process (PMP) to identify of areas for improvement, development of alternatives for resolution and implementation of corrective actions. (Assure proper closing of purchases, invoices, back charges, change order, etc.)
• Reconcile monthly PCCO (Prime Contract Change Order) log with CCO (Committed Cost Change Order) log to improve the accuracy of a project’s contribution margin.
• Reconcile monthly recoverable cost with the project’s project managers.
• Document and explain to management a project’s budget vs. actual monthly P&L variances.
• Ensure accounts payables actions are supporting corporate goals including cost, and procurement efforts.
• Supports other tasks as necessary.

Information Technology

• Set-up P&L budgets in project management system.
• Improve or eliminate spreadsheet based accounting processes. Help implement new PMP system.
• Coordinate financial training program for Project Manager and field operation staff
• Assist PMP in coordinating material and the procurement of all orders. (Expl. verify price, job allocation costs, material scheduling, etc.)

Leadership Distinctions

• Develop a positive workplace and act as an agent for change in a TEAM based environment
• Must be capable of building and working with cross functional teams.
• Assure consistent communications to foster a spirit of teamwork, responsibility and cooperation throughout the company

Other Responsibilities

• Provide transformational leadership to insure a positive work environment
• Works with Purchasing, Finance Team and Executive to ensure compliance with existing procedures and improve internal controls.

Qualifications:
Ability to effectively communicate and provide constructive feedback in a positive nature at all levels of the organization regarding performance and objectives. Take direction from Senior Management and display a positive "can-do" attitude, strong work ethic and utilizing strong problem solving skills. Motivate and empower employees to build a team.
Education

• Degree in Accounting
• Project management experience or construction experience a plus
• Microsoft Suite Proficient
• Proficient in QuickBooks

Experience

• 5 years of progressive accounting experience, construction accounting a plus.
• Experience using QuickBooks
• AIA billing experience, knowledge of Textura and Procore a plus
• Excellent interpersonal and communication skills
• Experience with job cost accounting practices and systems.
• Demonstrated ability to work and influence cross functional teams.
• Team oriented with a positive attitude.