Address
Form of workLocation: Georgia College & State Univ
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 270923
About Us
Georgia College & State University (GCSU) is the state's designated public liberal arts university, where students learn the essential skills to compete in a fast-paced and technology-driven global society. The university prepares students for successful careers, leadership in communities, problem solving and life-long learning through personalized attention in a residential setting with opportunities for a variety of transformational experiences through its award-winning, high-impact practices. One of only three selective universities within the University System of Georgia and a top 10 ranked public university in the Southeast, GCSU offers undergraduate degrees in more than 40 majors, 34 graduate programs, doctorates in education and nursing, professional certificates and continuing education programs.
As a member of the prestigious Council of Public Liberal Arts Colleges (COPLAC), GCSU is committed to fostering a liberal arts environment that values academic preeminence, interdisciplinary inquiry and an inclusive learning community. GCSU enjoys a strong reputation for academic excellence and nationally ranked programs according to US News & World Report, The Princeton Review and Colleges of Distinction - among other ranking sources.
Georgia College & State University takes great pride in combining the educational experience of a private liberal arts college with the affordability of a public university. Faculty and staff are dedicated to student engagement and experiential learning through high-impact practices such as internships, service- and community-based learning, diversity, study abroad opportunities, mentored undergraduate research and a capstone project that fosters intellectual curiosity, reasoned inquiry and critical thinking.
The university's beautiful and historic campus is located downtown in Milledgeville, Georgia, a charming, diverse college town of approximately 19,000 residents in Central Georgia, and only 90 miles southeast of Atlanta. Milledgeville is also the home of noted American author and alumna, Flannery O'Connor, '45, and the college community enjoys many exciting literary arts programs at O'Connor's former home, Andalusia, now owned by the university. Milledgeville is located on the banks of beautiful Lake Sinclair and Lake Oconee, allowing faculty, staff and students to take full advantage of the environmental and recreational benefits of being part of a lake community. For cultural, educational and leisure opportunities beyond Milledgeville - Macon and Atlanta are located within easy driving distances.
Georgia College & State University is committed to protecting academic freedom in addition to supporting the freedom of expression as outlined in the University System of Georgia's Freedom of Expression and Academic Freedom policy and its Ethics Code of Conduct. For more information, visit us online at gcsu.edu.
Job SummaryThe Program Assistant will assist and coordinate the Deal Center's day-to-day administrative operations with the Administrative team and the Program team. The Program Assistant will help and support the Program Team and the Administrative Team in the execution of The Deal Center strategic plan, daily operations, financials, programs, events, and fundraising. The Program Assistant will provide support in event coordination such as room reservations, ordering catering, coordinating with parking & transportation. Generally, the Program Assistant will provide clerical support to Center staff. Reporting to the Program Manager, the Program Assistant will also provide receptionist duties for the Deal Center.
ResponsibilitiesCustomer Service - 20
Provides front-line customer service for the Center. Answers telephone, provides information and assistance, and takes messages.
Greets visitors and receives deliveries.
Administrative Support - 30
Makes copies. Faxes and scans documents. Runs errands on campus as needed. Prepares, sorts and routes incoming and outgoing mail.
Maintains files and records in hard copy and electronic format. Maintains files of requisitions, purchase orders, invoices, etc.
Manages the calendars of the Program Manager and Program Team.
Provides communication support for the Program Team.
Maintains records of professional organization memberships and subscriptions.
Assist with administering certificates or badges for GaPDS credits and CEUs.
Composes emails for the program team or events to include invitations, logistics, thank you notes, etc.
Event Coordinating - 30
Supports Program Manager in event planning and coordination. End-to- end events planning and logistics.
Makes room reservations for Center program and events. The Program Assistant is the liaison with internal departments for Continuing Education, GCSU Events, Sodexo, 25 Live system, etc.
Responsible for creating folders and other needed materials for professional development workshops. Provides registration support for professional development workshops.
Maintains assigned databases (contact lists, requisitions, contracts, partners organizations, etc.).
Assists with marketing of events by producing flyers and social media posts via Canva or similar program.
Financial Administrative Support - 20
Execute the fundamentals of ordering supplies, maintaining inventory, placing orders for the Programs Team through E-pro and internal department transfers like print shop and Continuing Education, and assisting with month end reports.
Manages the use and procedures of P-card.
Understanding of generating reports for financial checks and balances.
Educational Requirements
High School Diploma or GED
Other Required Qualifications
Proficient in MS Office software (Word, Excel, PowerPoint, Outlook, Teams, Canva etc.). Must be able to provide a professional, welcoming environment for the hosting of guests. Thorough knowledge of office practices and equipment. Exceptional oral and written communication. Must be organized and be able to prioritize workload.
Willingness to work in a team structured environment with a collaborative nature.
Required Experience
One year of related experience.
Preferred Educational Qualifications
Associate's Degree or equivalent of 3 years of related experience.
Preferred Experience
2+ years of related experience.
- List of References
Georgia College & State University (GCSU) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. No person shall, on the grounds of race, color, sex (including pregnancy, sexual orientation, and gender identity), religion, national origin, age, disability, veteran status, or genetic information, be excluded from employment or participation in, be denied the benefits of, or otherwise be subjected to discrimination, under any program or activity conducted by GCSU.
Georgia College & State University is a national award-winning institution in areas of student success and achievement. It strives to achieve excellence in the composition of its community, educational programs, university policies, research and scholarship, campus life, employment practices, extracurricular activities, and community outreach. It is a priority of the university to be a welcoming and inclusive environment so that its campus culture will enhance the ability of its community members to succeed in their endeavors, to be respected as individuals, and to feel a sense of belonging. Please visit Equal Employment Opportunity for more information.
This is not a supervisory position.
This position has financial responsibilities.
This position requires a purchasing card (P-Card).
This position may travel 1% - 24% of the time
This position requires security clearance.
- Criminal Background Check
- Credit Check
