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Form of work
SalaryJob Summary
Provides a full range of support for the Executive Office, HR, Operations and Finance. Provides assistance with basic office management and information management for the departments.
Responsibilities:
- Provide a full range of clerical support for the departments
- Fill in for the Front Desk Receptionists during lunch, breaks and other periods of absence
- Compose and type routine correspondences and notices.
- Establish and facilitate the implementation of a filing and record keeping system.
- Receive telephone calls, log messages and route to appropriate individual.
- Maintain various binders with copies of program documents, such as, contracts and meeting minutes
- Perform general clerical duties: type, input data, copy, file, fax, etc.
- Provide verbal and written response to inquiries.
- Maintain access to various department computer databases and generate reports.
- Coordinate logistics for meetings being facilitated by the departments.
- Ensure the processing of Requisition Requests.
- Coordinate logistics for conferences/meetings.
- Assist staff with gathering departmental information.
Minimum Requirements:
- Minimum High School Diploma or General Education Degree (G.E.D.).
- Associates Degree (A.A.) or equivalent from a two year college or technical school preferred.
- Minimum two or three years experience as an Administrative Assistant or related field.
- An equivalent combination of education and experience will be accepted.
Essential Mental Functions:
- Ability to type 55 words per minute.
- Detail oriented with strong written, verbal and interpersonal skills.
- Knowledge of and ability to apply general office organization and administration skills.
- Ability to utilize computer software such as Microsoft Office Word, Excel, PowerPoint and internet software such as HRIS systems.
