Address
Form of work
Salary
University of Colorado Anschutz Medical Campus
Department: School of Medicine – Department of Radiology
Job Title: Program Assistant I
Position #00003005– Requisition #32813
Job Summary:
Nature of Work:
This role will report to the Administrator and will provide high-level administrative support to administration and faculty members in the Department of Radiology in addition to assisting with clinical and financial operations. This includes research, analysis, evaluation, and recommendations as appropriate to complete assigned tasks and special projects. This position works closely with the Management team and the Director of Finance in the Department of Radiology in the ongoing efficiencies of the Department as they pertain administration, research, financial oversight, credentialing, recruitment, travel coordination and reimbursements. This position will also provide administrative and operational support to the Radiology faculty to assist with operational items as assigned. The Program Assistant I will provide backup support for the Department’s other Program Assistants on the Administrative team. As such, we seek an independent, detail-oriented, organized, and analytical team member who will excel at the duties and responsibilities outlined below.
Examples of Work Performed:
Collaboration: 30%
- Working with faculty committee members to support the missions of the department.
- Working with Radiology section chiefs to maintain that adequate clinical coverage is available and schedules are entered in the AMION and Qgenda scheduling systems and maintained for accuracy.
- Working with CU Medicine accounts payable to ensure that invoices are submitted and processed in a timely manner to assure appropriate payments.
- Working with the Radiology Grants and Contract Administrator to process department Research, billing, including follow up and tracking of payments received.
- Working with faculty committee members to support the missions of the department.
- Working with the department faculty recruitment team to support the ongoing recruitment process.
Business Management Support: 30%
- Acting as the leave recorder for accurate tracking of faculty leave for reporting in HCM time collection.
- Acting as a lead for department procurement and contract processing in CU MarketPlace assuring that appropriate funds and descriptions are used.
- Entering monthly invoices and processing payment in CU Medicine’s accounts payable system.
- Serving as a liaison between the faculty and the Administrator for financial reporting.
- Keeping current on changes and updates to University’s policies and procedures; providing information on these updates to the administrative team.
- Developing and maintaining appropriate reports, forms and administrative documents for accurate record keeping.
- Performing data entry as needed for updating records, forms and schedules.
- Performing inventory purchasing and tracking for all office and administrative supplies, resupplying as necessary.
Administrative Support for Faculty 30%
- Acting as lead for travel coordination and reimbursement. Overseeing the funds available for these activities.
- Managing Vice Chairs and Section Chiefs calendars as needed to coordinate and plan meetings, conferences, and educational lectures.
- Taking on special projects and assignments to provide analysis on processes, develop new processes, gather data for special reports.
- Serving as a lead for faculty recredentialing process. Proactively assist faculty to avoid lapses in privileges.
- Acting as lead for meeting coordination for faculty and department leadership, including but not limited to, developing the invitee list, preparing meeting materials, meal planning and securing meeting location.
- Serving as liaison and administrative support for faculty involving career development, research projects and other topics as assigned.
Other Duties: 10%
- Providing mail retrieval and distribution and general office support duties as needed.
- Cross coverage for other administrative Program Assistants, including the Chairman’s Program Assistant as needed.
This description is a summary only and describes the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.
Why Join Us:
The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, and holidays and more. To see what benefits are available, please visit:
Diversity and Equity:
The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.
Qualifications:
Minimum Qualifications:
- Four years of experience in an occupational field related to the work assigned to the position.
- Substitution: Appropriate education will substitute for the required experience on a year-for-year basis.
Applicants must meet minimum qualifications at the time of hire.
Preferred Qualifications:
- Bachelors degree
- Experience working in an academic health care environment.
- Experience in event planning.
- Experience in public communications.
- Experience in scheduling and arranging travel.
- Experience working with PeopleSoft HCM, Concur, COR360 and CU MarketPlace.
Knowledge, Skills and Abilities:
- Ability to communicate effectively, both in writing and orally.
- Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
- Outstanding customer service skills.
- Provide meticulous attention to detail.
- Demonstrate commitment and ability to advance diversity and inclusion.
- Ability to multi-task and maintain consistent high-level performance.
- Demonstrate personal and professional development.
- Maintain strict confidentiality.
- Ability to work independently, prioritize tasks, work under tight deadlines.
- Demonstrate a high level of professionalism.
How to Apply:
For full consideration, please submit the following document(s):
1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position
2. Curriculum vitae / Resume
3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address
Screening of Applications Begins:
Immediately and continues until position is filled.
Anticipated Pay Range:
The starting salary range (or hiring range) for this position has been established as $50,822 - $63,019.
The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.
Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.
Total Compensation Calculator:
ADA Statement:
The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.
Background Check Statement:
The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.
Vaccination Statement:
CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.
