ECMC Hearings Assistant (Program Assistant I)

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Are you interested in investing in a career that makes a difference?
Consider joining the dedicated people of the Colorado Department of Natural Resources. It's our mission to manage and conserve Colorado's natural resources for the benefit of people today - and tomorrow. That means we have to balance development with conservation so the state we all love provides similar opportunities for our children and their children.
We invite you to explore our website at https://dnr.colorado.gov/about-us to find out more about the work we do to manage Colorado's natural resources for today - and tomorrow.
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.
In addition to offering rewarding, meaningful work, we offer:

• Medical and Dental plans
• Strong, flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus pre-tax 401K and 457 plans
• Paid life insurance
• Short- and long-term disability coverage
• Employee Wellness programs
• Flexible Spending Accounts
• Health Savings Accounts
• 11 paid holidays per year plus generous vacation and sick leave
• Flexible work schedule options and remote-work options
• Career advancement opportunities throughout the State system

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to: https://studentloans.gov/myDirectLoan/pslfFlow.action#!/pslf/launch
About Colorado Energy & Carbon Management Commission (ECMC):
The mission of the Colorado Energy & Carbon Management Commission (ECMC) is to regulate the development and production of oil and gas, deep geothermal resources, the capture and sequestration of carbon, and the underground storage of natural gas in a manner that protects public health, safety, welfare, the environment and wildlife resources.
The Hearings Unit is responsible for all matters related to hearings before the Energy and Carbon Management Commission (Commission or ECMC), which includes intake, analysis, and processing of applications for Commission orders, adjudications, and rulemakings. The Hearings Unit reviews all hearing applications for compliance with applicable procedural and substantive requirements of the Colorado Oil and Gas Conservation Act, C.R.S. §§ 34-60-101 et seq. (Act), Commission Rules, and the Colorado Administrative Procedure Act (APA), and makes recommendations to the Commission on all applications for orders, whether contested or uncontested.

Position Summary: This position provides technical and administrative support to the Commission, Hearings Manager, Hearings Assistant II, and Legal Assistant as needed, to organize and run hearings and efficiently execute Hearings Unit processes. This position responds to inquiries from staff, oil and gas operators, attorneys, mineral owners, surface owners, and citizens regarding interpretation of ECMC rules, regulations, orders, policies and procedures related to Commission hearings. In addition, the Hearings Assistant develops and maintains procedures to process and catalogs all hearing-related documents, to correctly scan and index all hearing-related documents, and to accurately post all hearing-related documents to the ECMC website.

Hearings Administration & Recordkeeping:Assist in running ECMC hearings, executive sessions, and other virtual hearings. Primary daily coordination duties include:

• Provide support to members of the Commission and Hearings Unit in planning and organizing Commission hearings.

• Implement website edits, additions and updates and provide organizational information and recommendations to the Hearings Manager.

• Comply will all Colorado accessibility standards in all work products.

• Draft, revise, and post minutes for weekly ECMC hearings.
• Work with the Commission, public, and other ECMC units to address hearings process questions and provide requested information.
• Verify accuracy and accessibility of older Commission documents uploaded from paper copies.
• Conduct special projects for the Hearings Manager as is necessary

Electronic Filing (eFilings) System Assistant:This position will record and track issues that arise and how they are addressed, whether by OIT or by a member of the Hearings Unit to further develop user instructions. Other duties include:

• Troubleshoot issues within the system and act as technical support for end users
• Upload information into the eFiling system and transfer information to the ECMC website in preparation for hearings.

• Effectively access and administer the eFiling system from all three user ends (OnBase, EAC, and PAV) in order to adequately test eFiling updates, respond to and address issues for users, and determine which user end is best for the activity needed.

Meeting Logistics and Management:

• Plan, coordinate logistics, and host in-person, hybrid and virtual stakeholder meetings and/or events.

• Communicate details of meetings and events to stakeholders and staff.

• Determines the most cost-effective manner in which to hold on-site, hybrid, and off-site public meetings.
• Determines various elements of meetings including which virtual platform and features to use, if food and beverage should be provided, if security is needed, etc..

General Hearings Unit Support & Customer Service:

• Provide technical and administrative support to the Hearings Manager and Unit

  • Assist in drafting notices of hearing, reviewing filings and draft orders, and transferring appropriate documents from eFiling to Commission portfolio.

  • Review and synchronize guidance and handbooks for accuracy and consistency with Rules.

  • Review and synchronize Internal and external-facing hearing agendas.

  • Assist unrepresented individuals in navigating pre-hearing docket procedures.

  • Assist with publication of notices of hearing in compliance with the Act and Rules.

• Look for potential inconsistencies or problems in hearings procedures and discuss or develop potential solutions.
• Assist members of the public with questions or technical issues.

Other Duties Assigned.

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Minimum Qualifications:
Four years of experience in an occupational field related to the work assigned to the position.
Substitutions: Additional appropriate education will substitute for the required experience on a year-for-year basis.
Please note: The required experience must be substantiated within the work experience section of your application. Your resume will not be reviewed to determine if you meet the minimum qualifications; only the work experience section of your application will be reviewed to determine this. "See Resume" statements on the application will not be accepted. In addition, part-time work will be prorated.
Preferred Qualifications:

• Current or former State experience relevant to this position.
• Demonstrated experience researching, analyzing, and interpreting the law (State and Federal), constitutions, statutes, rules, conceptual models, professional standards, and legal precedents in order to determine their relationship to the question or policy at issue.
• Excellent analytical and organizational skill as well as the ability to operate in a politically sensitive environment;
• Working with general public, professional, consultants, and staff, with sensitivity to their needs, priorities and commitments;
• knowledge of ECMC rules, and State Fiscal Rules and procurement procedures.
• Windows applications such as PowerPoint, Excel, Google Office Apps.
• Experience using and troubleshooting electronic filing systems or data management systems.

Conditions of Employment:

• Colorado residency is required at the time of application.
• Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify their application from the current position. (Please Note: Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with DNR).
• Travel within area of responsibility throughout the State and to and from Denver
• Must possess and maintain a valid Colorado's driver's license.
• Able to travel with occasional overnight stays within Colorado.
• This position may work independently from an office at home.
• You must be legally eligible to work in the United States to be appointed to this position. DNR does not sponsor non-residents of the United States

The Assessment Process

• All applications received by the closing of this announcement will be reviewed by an HR Specialist against the Minimum Qualifications in this announcement.
• Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position will be a structured application review by Subject Matter Experts.
• Resumes, cover letters and other attachments are not considered as part of initial reviews, therefore, it is important to document in your application your education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement.
• Please thoroughly answer all supplemental questions (if listed) since question responses may be evaluated for content, writing ability, spelling, grammar, and effective communication.
• This recruitment may involve additional testing and/or exams to arrive at the top group for interviews.

Equity, Diversity, and Inclusion

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Department of Natural Resources is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Anna Kargobai-Murray, at anna.kargobai-murray@state.co.us.

ADAAA Accommodations

Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact Anna Kargobai-Murray at anna.kargobai-murray@state.co.us at least five business days before the date that any accommodation will be required to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.

E-Verify

The Department of Natural Resources participates in E-Verify in accordance with the program's Right to Work for all newly-hired employees. Employees are queried through the electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to verify identity and employment eligibility. You may complete section 1 of the I-9 form upon your acceptance of a job offer letter, but no later than your first day of employment and in addition, on your first day, but no later than the third day, you are required to submit original documents to verify your eligibility to work in the U.S. Learn more about E-Verify, including your rights and responsibilities.

You must be legally eligible to work in the United States to be appointed to this position. DNR does not sponsor non-residents of the United States.

Toll-Free Applicant Support - Technical Help

If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV at 855-524-5627, Mon-Fri between 6 am and 6 pm (Pacific Time). The Human Resources Office will be unable to assist with technical issues. Helpful hints: If you are having difficulty uploading or attaching documents to your ...