Program Analyst Ii (Selective Certification - Cultural Affairs)

Salary : $88,168.80 - $108,256.32 Annually
Location : Oakland, CA
Job Type: Full Time
Remote Employment: Flexible/Hybrid
Job Number: 24-AP293-02SC
Department: Economic & Workforce Development Department
Opening Date: 02/23/2024
Closing Date: 3/18/2024 11:59 PM Pacific
FLSA: Non-Exempt
Bargaining Unit: TW1
The Position
The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city's historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees.
Why join the City of Oakland Cultural Affairs Division (CAD)?
The City of Oakland's Cultural Affairs Division (CAD) is housed within the Department of Economic & Workforce Development. The Economic & Workforce Development Department works to bring about a vibrant, innovative, globally competitive economy in Oakland. Our mission is to increase investment in Oakland in a way that contributes to the growth of the City's economy, fosters fiscal sustainability, expands job opportunities for all residents, and enhances the City's sense of place and quality of life.
The Cultural Affairs Division
The Cultural Affairs Division (CAD) is responsible for uplifting the arts and culture communities across Oakland. The CAD leads with the value of "Belonging in Oakland" which informs our work, purpose and vision as public servants and a public agency.
Our core entities and programs include the following:

• Cultural Funding Program, which provides grants to support the arts in Oakland
  
• Public Art Program, which supports and facilitates public art installations across Oakland
  
• Cultural Strategists-in-Government Program, which seeks to co-create new ways of fulfilling equity aspirations by having City workers collaborate with cultural strategists from communities most impacted by inequities and who can bring a new lens to the work of building a fair and just city for all Oaklanders.

The CAD forms strategic alliances between businesses, government agencies, and private philanthropy, to promote programs that advance the civic life of Oakland, with support from the Cultural Affairs Commission and the Public Art Advisory Committee, volunteer advisory bodies whose members are appointed by the Mayor and City Council.
Cultural Funding Program Overview
The Cultural Funding Program (CFP) was established by Oakland City Council in 1985 as the City's mechanism to support Oakland-based nonprofit arts and cultural organizations through an annual competitive application process. These grants infuse Oakland's neighborhoods with arts and cultural activities that increase exposure to, understanding of, and respect for diverse cultural heritages, as well as support arts activities that engage the community.
The Assistant Cultural Funding Coordinator (Program Analyst II) position requires specialized experience in arts and cultural grants management; an understanding of the local, regional, and national philanthropic ecosystem; and current knowledge of Oakland and the Bay Area's cultural arts community. The Assistant Coordinator supports the Program Coordinator with grant program administration and contract management.
This role will be influencial in addressing meaningful and equitable cultural investment throughout the community.
This position offers a flexible/hybrid remote schedule, with a minimum of two days in office required. This public-facing position also requires availability to attend community events and conduct in-person day and evening public meetings.
We are looking for someone who is:

• Collaborative. You will work with a broad range of people, including City staff, community stakeholders, elected officials, the public, and a diverse community of local artists.
  
• Organized. You will be responsible for responding to multiple priorities and deadlines.
  
• Customer-focused. You will drive community engagement, help local artists, create equitable outcomes, and support under-served communities with a wide range of diverse stakeholders.
  
• A problem-solver. You will take the initiative to identify and address challenging issues, generate recommendations, and/or take appropriate steps to attend to those issues.
  
• Detail-oriented. You will assist artists with the creation and submission of highly detailed grant requests, ensuring that all submitted info is accurate and complete.
  
• Mission-driven. You will be responsible for driving civic engagement and will assist non-profit organizations and individual artists in grants management.
  
• Knowledgeable. You will leverage your knowledge of the Oakland/Bay Area arts and cultural community, local philanthropic institutions, trends in philanthropy, cultural arts organizations and their methods of organization and operation, to support local artists effectively.

What you will typically be responsible for:

• Administering grant contracts for Oakland-based cultural organizations and individual artists, working with multiple departments and stakeholders across the City.
  
• Providing customer service and technical assistance to grant applicants and grantees in preparing applications, grant contracts, reporting, and other City processes.
  
• Conducting community outreach to potential grant applicants within Oakland's diverse communities.
  
• Conducting due diligence and review on grant applications and grantee final reporting.
  
• Researching, preparing, and analyzing reporting related to grant programs.
  
• Supporting the planning and implementation of grant programs.
  
• Assisting Cultural Affairs staff with program communications, newsletters, website updates, and other promotional efforts.

Read the complete job description by clicking the link below
*Click on the link below to see a video on what it's like to work for the City of Oakland!
A few reasons you might love this job:

• You will play an integral role in dispersing resources into the community that infuse Oakland's neighborhoods with arts and cultural activities.
• You will offer your creativity and insights into the development of funding programs and projects, as well as act as an advocate for the City's cultural community.
• You will build relationships with local artists, arts organizations, businesses, and other groups in the region.
• You will work in an exciting and fast-paced environment where creativity, problem-solving, and leadership are celebrated.
• You will be surrounded by dedicated and collegial colleagues who believe in public service, community, and cultural investment.

A few challenges you might face in this job:

• You will be supporting work and programs that are time and politically sensitive.
• You will need to gain familiarity with navigating a variety of City departments and services to provide program support to multiple stakeholders.
• You will be challenged to respond to a wide range of issues that our applicants, grantees, and community stakeholders face.
• You will need to learn a wide range of City regulations and procedures and how they impact grant programs.

Competencies Required:

• Action & Results Focused (Taking Initiative): Initiating tasks and focusing on accomplishment
• Analyzing & Interpreting Data: Drawing meaning and conclusions from quantitative or qualitative data
• Attention to Detail: Focusing on the details of work content, work steps, and final work products
• Critical Thinking: Analytically and logically evaluating information, propositions, and claims
• Fact Finding: Obtaining facts and data pertaining to an issue or question
• Innovative Problem Solving: Identifying and analyzing problems in order to propose new and better ways of doing things
• Interpersonal Savvy: Considering and responding appropriately to the needs and feelings of others in different situations
• Presentation Skill: Formally delivering information to groups
• Professional & Technical Expertise: Applying technical subject matter to the job
• Professional Integrity & Ethics: Displaying honesty, adherence to principles, and personal accountability
• Using Technology: Working with electronic hardware and software applications
• Valuing Diversity: Appreciating the benefits of varied backgrounds and cultures in the workplace
• Writing: Communicating effectively in writing

Minimum Requirements for Application
This recruitment will produce two eligible lists. The restricted list will be for full-time, permanent part-time, or part-time City of Oakland employees who meet the minimum qualifications. The open list will be for all other applicants who meet the minimum qualifications.
This is a public contact position. The City highly encourages all bilingual candidates to apply! Some positions may require bilingual skills in Spanish, Cantonese, or Mandarin. Under the authority of Civil Service Rules Section 5.03, if a position requires bilingual language skills, only those candidates who have indicated they are bilingual in the required language(s) will be referred. Bilingual candidates will be required to successfully pass a language proficiency test if selected for hire.
Selective Certification (Cultural Affairs)This recruitment is being announced in accordance with Section 5.03 of the Civil Service Rules. The eligible list generated from this announcement will only be used to fill Program Analyst II positions specialized in Cultural Affairs, including full-time and permanent part-time positions, if applicable, and may be used to fill future vacancies with the same Selective Certification.
For Selectively Certified Program Analyst II (Cultural Affairs):
Education:
Bachelor's degree in Fine Arts, Cultural Studies, Theatre Arts, English Literature, Arts Administration, Humanities, or related field.
Experience:
Three years of experience in arts and grant program administration, including one or more of the following:
- grant writing and grant administration
- contract negotiations and administration
- providing logistical support to artists and arts organizations
- fundraising
Supplemental Information
The Recruitment Process:The City of Oakland works with a Civil Service system. Applicants apply online, and HR staff reviews their experience, education, and training listed on the application against the "minimum qualifications" listed for each position.
Candidates who demonstrate that they meet the minimum qualification requirements are then invited to participate in an assessment process (or testing) to measure their knowledge, skills, and abilities in job-related areas.
Candidates who do not demonstrate that they meet the minimum qualification requirements will have an opportunity to request a final review. Candidates must request a final review within 5 business days of being notified that they did not meet the minimum qualifications.
In the final review, candidates may clarify information already provided on their application. No additional work history, education, or certifications will be accepted. Any decisions made during this review process will be final.
For this recruitment, all qualified applicants will be sent a writing exercise, which will then be evaluated and rated by subject matter experts. The tentative date that the writing exercise will be sent to you for completion is the week of March 25, 2024.
For some recruitments, more than one type of assessment may be used. Depending on the number of candidates who pass the first assessment (multiple-choice test, structured interview, writing exercise, performance exam) you may be asked to complete a secondary assessment before the recruitment is finalized. If a secondary assessment is scheduled, you will be notified by email with specific details. If a secondary assessment is not scheduled, department hiring interviews will occur during this time frame.
Candidates who pass each stage in the process will be placed on an eligible list. Some candidates may receive extra points, for example, if you are a Veteran with an honorable discharge, or if you are a current City of Oakland resident. If you're applying to a "restricted" posting and you are eligible as a current City employee, you may also receive additional points for your City service. Extra points are only applied to passing scores, so if you do not pass every element of the testing process, you cannot use extra points to pass.
The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract.
What's in it for you?

• Work/Life Balance: 37.5 hour work weeks, and a flexible/hybrid remote schedule, with a minimum of two days in office required. This public-facing position also requires availability to attend community events and conduct in-person day and evening public meetings.
  
• 15 paid holidays
  
• Vacation: 2 weeks per year minimum with the ability to accrue more depending on public sector years of service
  
• Retirement...