Production Coordinator

We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. Our Diversity, Equity and Inclusion initiatives, coupled with our Corporate Social Responsibility work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we'll continue to create and deliver content that reflects the current and ever-changing face of the world.

The Production Coordinator plays an important role in the successful day-to-day operations of their assigned show(s).

Job Duties:

• Support Production Manager with management of show costs by efficiently controlling expenses and preparing financial plans.
• Handle relationships with vendors; including vendor vetting, facilitating contract terms, and payment inquiries.
• Timely management of show expenses includes processing invoices, handling p-card transactions, ensuring proper expense coding, reviewing monthly actuals, and assisting with pacing reports.
• Tracks orders & deliveries according to deadlines.
• Responsible for maintaining purchasing logs for show.
• Liaise with finance on information and requirements to process payments.
• Build a budget for projects assigned by the Production Manager.
• Ensure proper legal documentation, including independent contractor agreements, appearance, location, and logo releases for in-studio and on-the-field services.
• Responsible for researching & coordinating the rental of equipment, locations, items, and any other show needs.
• Assist with the coordination of production requests such as booking cameras, catering, location, transportation, etc.
• Create and coordinate production calendars for remotes and special events.
• Create Support Central requests for all onboarding needs.
• Handle HR and Security requests for guests coming to Telemundo Center. 
• Create and coordinate COVID-19 testing scheduling for staff and all guests coming to any shows.  
• Occasionally coordinate and assist with other entertainment shows/specials as needed.
• Tracks cost for travel on productions.
• Responds to and resolves problems or questions relating to production ensuring the most cost-effective solution; escalate issues to Production Manager as needed.
• Booking travel arrangements for talent and special guests as needed.

Basic Requirements:

• Minimum of 2 years of experience in production, event coordinating, and office management.
• Bachelor's Degree or equivalent of experience and/or additional education.
• Must be fully fluent in English and Spanish (both written and verbal)
• Proficient in Microsoft 365 with particular emphasis and mastery of Excel
• Must possess excellent customer service skills and have a willingness to work as a team player.

Desired Characteristics:

• Ability to work independently.
• Ability to work in a fast-paced environment and adjust to last-minute changes.
• Must be proactive and creative in seeking out solutions to challenges that arise with each project.
• A self-starter with excellent communication skills, organization, and a professional demeanor.
• Strive to finish any task assigned no matter how difficult the circumstance.
• Ability to work well under deadline pressure and be able to juggle many projects simultaneously.
• Excellent interpersonal skills and attention to detail. 
• Must be proactive and creative.

Additional Requirements:

• This position has been designated as a hybrid, generally contributing from the office a minimum of three days per week.
• Willingness to travel with short notice and on weekends. 
• Willingness to work flexible hours including late and/or last-minute scheduling changes in a 24/7 production work environment. 
• Must be willing to work in the greater Miami, Florida area. 
• Must be 18 years or older. 
• Must have a valid driver's license. 
• Must have unrestricted work authorization to work in the United States. 
• Must be covered by Solutions, NBCU's Alternative Dispute Resolution Program. 

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access nbcunicareers.com as a result of your disability. You can request reasonable accommodations by emailing [email protected].