Product, Sales, And Marketing Assistant

The Product, Sales, and Marketing Assistant is responsible for supporting the Brand, Sales & Marketing team across the various programs and initiatives it runs throughout the year. Reporting to the CMO and acting as an anchor for the department, the Product, Sales.

Responsibilities

• Support the CMO, Director of Product, Director of Sales, and Director of Marketing in their ongoing daily activities.
• Maintaining the departmental calendar to track and manage meetings, vacation schedules, etc.
• Acting as the point of contact with the finance department for all payments, billing, and invoicing.
• Responding to emails and other digital queries and correspondence.
• Monitoring sales of Blue Engine records and tracking mechanical and royalty accruals.
• Maintaining the event calendar for Jazz Live, Jazz at Lincoln Center’s streaming video platform.
• Helping to create departmental SOP documents to track and manage workflows across the teams.
• Data entry of performance and educational class details into the backend sales system (Tessitura)
• Updating information in databases and spreadsheets.
• Preparing meeting agendas and take meeting minutes.
• Coordinating logistics for meetings, including room setup and catering.
• Researching as requested and compile and summarize information for reports or presentations.

Qualifications

• Administrative experience or marketing background preferred.
• Experience with Adobe Photoshop, Microsoft Office, and Monday or equivalent project management software.
• Ability to balance and complete multiple tasks against tight deadlines.
• Accurate record keeping and good written communication skills.
• Time management, multitasking, and flexibility
• Must be highly organized and detail oriented.
• Must be team-oriented, responsive, and comfortable collaborating, but also be able to work independently.
• Professional experience at an arts organization, or a demonstrated commitment to the arts and the ability to articulate the importance of the arts to others.