Plant Office Manager

Title:Plant Office Manager

Reports To: Plant Manager

Job Summary: Our Office Manager is the person who will help hold our business together including getting to do just a little bit of everything. Our ideal candidate is someone who can help with all levels of our business and will focus on making our office run smoothly. This is great for a person who is excited to be moving around and can really help us continue to build a premium pallet manufacturing company. The Office Manager is experienced in handling a wide range of administrative tasks and able to work independently with little or no supervision. Must be well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people, this is a hands on, roll your sleeves up type role! Join us!

Main Purpose of Job: The Office Manager will be responsible for answering phones, meeting customer needs, and overseeing the administrative responsibilities that facilitate a smooth-running office. This position will interface with all levels of personnel including management, sales, plant supervisors, production employees, customers, and vendors.

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  Answer incoming calls
• Assist customers with any questions or concerns
• Maintain a safe and secure working environment
• Input orders into ERP software
• Print daily paperwork for deliveries
• Approve production employees time daily
• Process payroll weekly
• Assist with new hires and onboarding
• Assist with recruiting and interviews
• Receive, open, and distribute incoming mail
• Process outgoing and interoffice mail
• Perform filing, scanning and archiving documents as needed
• Order office supplies
• Ensure all common areas are neatly cleaned and organized
• Cross train with other administrative personnel
• Assist accounting department with daily tasks as needed
• Maintain knowledge of federal/state regulations and assist employees to be compliant

Required Skills:

• Must be comfortable in a manufacturing environment
• Reliability and discretion
• Adaptability
• Strong communication and interpersonal skills
• Organizational skills
• Problem solving skills
• Initiative
• Leadership and the ability to ‘make things happen’
• Attention to detail
• High school diploma or equivalent

Job Type: Full-time 7am-330pm

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance