Personal Assistant/Executive Assistant

Personal Assistant/Executive Assistant to CEO

A high-profile plaintiff's personal injury law firm, located in Manhattan's Financial District, is looking for a polished, seasoned, and well experienced Personal Assistant/Executive Assistant to support the CEO. This position's duties will be split as 60% Personal Assistant and 40% Executive Assistant.

Responsibilities

• Scheduling and heavy calendar management (BOTH business and personal calendars)
• Acting as a "gatekeeper" for the CEO
• Assist in HR related issues
• Taking, screening, and vetting all phone calls for CEO
• Produce compliance reports that facilitate the CEO's ability to effectively lead the firm
• Liaison directly with various doctor’s offices and medical facilities
• Entering CEO’s tasks into Outlook and Asana to staff and ensure that they are completed
• Run various personal errands as needed
• Draft slides, meeting notes and documents
• Manage contacts in Outlook
• Perform ad hoc projects
• MUST have high regard for clients, employees, and family confidentiality
• MUST be able to prioritize efficiently

Requirements

• Bachelor's Degree Required
• At least 4 years of proven work experience as a Personal Assistant
• At least 7 years of relevant experience supporting high level executives
• Fluency in Spanish required
• Proficient in Microsoft Office suite
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong interpersonal and written and verbal communication skills
• Experience in managing multiple priorities, administrative coordination, and logistics
• Must be able to work flexible hours
• Commitment to confidentiality required