Personal Assistant To Global Head Of Citizenship

Personal Assistant to Global Headof Citizenship
New York, NY

As a Barclays Personal Assistant to Global Headof Citizenship, you will be accountable for providing administrative and organizational support to the Global Head of Citizenship. You will be managing schedules and leading as a trusted point of contact, ensuring seamless coordination, efficient task management, and a professional presence for the Global Head of Citizenship. This is an opportunity to report to the Global Head of Citizenship, where discretion and integrity and adopting a flexible and ‘can-do’ attitude are a must.

Salary/ Rate Minimum: $80,000
Salary/ Rate Maximum: $107,000

The minimum and maximum salary/rate information above include only base salary or base hourly rate. It does not include any another type of compensation or benefits that may be available.

Barclays is one of the world's largest and most respected financial institutions, established in 1690, with a legacy of success, quality, and innovation. We've helped millions of individuals and businesses thrive, creating financial and digital solutions that the world now takes for granted. An important and growing presence in the USA, we offer careers providing endless opportunity.

At Barclays, we offer a hybrid working experience that blends the positives of working alongside colleagues at our onsite locations, together with working from home. We have a structured approach where colleagues work at an onsite location on fixed, ‘anchor’, days of the week, for a minimum of two days a week or more, as set by the business area (or nearest equivalent if working part-time hours). Please discuss the working pattern requirements for the role you are applying for with the hiring manager. Please note that as we continue to embed our hybrid working environment, we remain in a test and learn phase, which means that working arrangements may be subject to change on reasonable notice to ensure we meet the needs of our business.

What will you be doing?

• Scheduling and diary management for the Global Head of Citizenship including giving answers to meeting invitations and requests, booking appointments, conference calls/Vcs and travel
• Maintaining confidential and sensitive information and leading with discretion and integrity at all times
• Planning and arranging travel itineraries, including flights, accommodation, VISAs, foreign currency, and medical requirements as needed
• Processing expenses and dealing with any expense or corporate card related queries
• Undertaking a wide range of other administrative duties, such as raising Pos, processing and approving invoices, and annual leave records management
• Creating and maintaining team distribution lists where applicable and assisting with events to bring the team and function together
• Cultivating relationships across Barclays to facilitate a quick answer to team questions on a range of topics, such as technology, catering, security, and medical facilities
• Leading as a Champion to all grades in the wider Public Policy and Corporate Responsibility (PPCR) function with assistance, know-how advice, and guidance on Barclays’ systems

What we’re looking for:

• Coordination and organizational skills, ability to multi-task, plan and deliver work to deadline, prioritize workload accordingly and work flexibly to meet business needs
• Ability to work unsupervised, independently, and answer requests quickly under pressure
• High-level knowledge of MS Office (Outlook, Word, Excel) with a particular focus on Excel proficiency
• Proven ability to manage multiple forward-looking calendars and must be able to use initiative and prioritize own work as well as being a team player who exhibits Barclays values

Skills that will help you in the role:

• Enthusiastic team player with a desire to work hard and learn about the firm, function, and team
• Ability to prioritize conflicting work demands
• Effective time management and flexibility to reallocate demands as issues arise

Where will you be working?

You will be working at our Americas Headquarters at 745 Seventh Avenue. This 32-story office tower is located in Times Square in the heart of Manhattan and features a cafeteria, fitness center and state-of-the-art LED signage on the facade of the building.

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