Payroll Specialist

Job Summary:
The Payroll/Benefits Specialist aids with & facilitates the payroll processes for all locations. This role administers employee health & welfare plans,  acts as a liaison between employees &  insurance providers. This position resolves benefits-related problems. The Payroll/Benefits Specialist ensures benefit plans adhere to federal/state regulations.

Duties/Responsibilities:

PAYROLL

• Bi-WEEKLY- for 185 employees in Seven Southeastern states.  Enters, maintains, and/or processes information in the payroll system; information may include employees’ hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave, holidays, deductions, withholding, & other information.
• Ensures proper processing of payroll deductions for taxes, benefits, & other deductions.
• Prepare payroll general ledger entry from ADP export & submit in AX
• Prepare monthly payroll accrual & submit in AX
• Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge.
• Export, prepare and audit quarterly PTO report for distribution to managers
• Export, prepare and audit year-end reporting
• Audit, prepare & manage distribution of 1095-C and W2 documents
• Prepare & submit quarterly Multiple Worksite Reports (BLS)
• Prepare & submit periodic US Census data  
• Process 401k pre-tax contributions, Roth post tax contributions, accurately and timely to our 401k provider to avoid Department of Labor (DOL) violations.
• Process Pre-tax health Savings Account (HSA) contributions.
• Work with HRIS system to set up eligibility feeds and contribution feeds from payroll to benefit providers.

Benefits & HR

• Assists with the administration of health and welfare plans, including enrollments, changes, & terminations.
• Processes required documents through payroll & insurance providers to ensure accurate record-keeping and proper deductions.
• Performs customer service functions by answering employee requests/questions.
• Assists with pre-employment requirements including pre-employment background checks, MVR, & drug screens, etc.
• Reconciles multiple benefits invoices/statements each month.  (AP experience helpful not required)
• Conducts audits of payroll, benefits, or other HR programs  & recommends corrective action.
• Complete new hire & exiting employee checklists.
• Answers phones & routes calls, handles other administrative duties.
• Conduct new hire requirements including orientations, new hire packets, new employee files, etc.  Processes Terminations as needed.
• Assists with annual open enrollment for benefits, including setup of new insurance vendor feeds with ADP &  monthly billing process.

Benefits & HR-Continued

• Become familiar with ADP HR Expert Payroll & HRIS system nuances for entering employee data  to pull reports.  This role will work in this confidential HRIS system daily.
• Report Auto/Workers Compensation Claims immediately, oversee the coordination of the entire claim.  Manage all tasks related to accidents including prompt removal of vehicles from any fee-charging sites, scheduling of repairs, coordination of rental cars, prompt scheduling of required medical treatment for work-related injuries, maintain frequent contact with any injured employee to ensure they are receiving the required treatment.
• Quarterly: track OSHA data & annually file OSHA 300A report.
• File annual EEOC report
• Handle Certificate of Insurance (COI) requests
• Process Unemployment Claims, Research & protest  invalid claims.

HRIS System & Microsoft Dynamics AX ERP System

• Enters maintains, and/or processes information in the ERP & HRIS (ADP Workforce Now) system; information may include employees’ hourly rates, salaries, or paid leave & holidays, deductions & withholding, address changes, etc.
• Creates & Pull reports from the HRIS system regularly.  Benefit Census-related data for annual open enrollment, Compensation data, Turnover reports, benefit enrollment data, PTO data, etc.

Education and Experience:

• High School Diploma Required.  Associate degree in Business/Human resources or related field and/or equivalent experience.
• Three-Five years of experience in Hands ON Payroll Processing
• Employee Benefit Plan Administration/HR principles, payroll reporting, including payroll related tax filings, & administrative HR functions experience a must.
• Three Years MINIMUM hands-on experience in full payroll processing Required.
• Certified Payroll Professional (CPP) Certification preferred.

Required Skills/Abilities & Personal Attributes:

• Excellent verbal/written communication skills.
• Strong organizational skills.
• Working understanding of basic human resource principles, practices, & procedures.
• Demonstrate proven time management skills with a proven ability to meet deadlines.
• Proficient with or the ability to quickly learn HRIS & Microsoft Dynamix AX ERP software.
• Ability to function well in a high-paced environment.

 

Required Skills/Abilities & Personal Attributes Continued

• High level of proficiency in Excel.
• Minimum Typing Speed of 55 WPM
• Demonstrates a Natural Curiosity to research & problem solve to determine how to address issues, provide improvements to processes. 
• Exhibit & display a willingness to do more than follow directions, take initiative.
• Able & willing to read, follow, & complete detailed HR Process checklists to ensure all steps are completed.
• Takes pride in learning how to do things correctly, open to input, and demonstrates a desire to improve processes without shortcuts.
• Understanding of the importance of maintaining confidential data.

Physical Requirements:

• Prolonged periods of sitting at a desk & working on a computer.
• Ability to walk frequently throughout the day.
• Must be able to lift to ten pounds at times.

 
Pay Details: $60,000.00 to $75,000.00 per year
Equal Opportunity Employer/Veterans/Disabled
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The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.