Payroll Specialist

This position pays between: $24.14 - $30.58, hourly, DOE and preferred requirements.

Benefits

As a Part-time Denise Louie Education Center team member, you will receive up to 18 days of PTO in your first year, eleven paid holidays, and one personal day. Team members are eligible to participate in the company 401(k) plan, which offers a non-elective employer contribution after an introductory period. Additional compensation may come in the form of tuition reimbursement, hiring, retention, longevity, referral, or special assignment bonuses, subject to budgetary limitations.

Position Summary

The Payroll Specialist provides comprehensive, ongoing and proactive support for all inquiries pertaining to the payroll system functionality, payroll compliance and best practices. The Payroll Specialist reports to the Accounting Manager.

Essential Functions

• Process regular payroll information on a bimonthly basis and off cycle payroll as needed
• Process wage garnishments, payroll deductions, payroll related expenses and reimbursements
• Coordinate with HR for personnel information updates and changes to ensure employee with correct information in their file
• Resolve payroll discrepancies and answering any employee payroll queries
• Ensure all timesheets have been reviewed, approved and allocated correctly before finalizing the payroll
• Export pay data from timesheet software and import it into the payroll processing center
• Prepare payroll allocation reports in the accounting system for Accounting Manager to review and approve
• Download reports after finalizing the payroll in the payroll processing center and reconcile payroll before transferring to the accounting system
• Maintain all payroll operations according to company policies and procedures
• Stay current on fiscal compliance regulations of City, State, Federal and private grants.
• Prepare for and assist with audits
• Perform quarterly reconciliation and maintain in-kind donations for accuracy w/ supporting documentation
• Stay current regarding AP/AR processes and changes in procedures and serve as primary back-up for AP/AR.

Additional Responsibilities

• Maintain confidentiality for all matters of a sensitive nature.
• Assist with copying, filing and other general office tasks in office as requested
• Assist the Administrative office team as needed in office as requested
• Assist with other accounting functions and projects at the discretion of the Accounting Manager, and as requested.

Note: The job duties listed here are not intended to be an exhaustive list. Incumbents may be required to perform other duties to meet the needs of DLEC.

Skills, Competencies & Experience

• AA Degree in accounting or business required
• At least two years of prior experience in accounting and payroll processing
• Ability to interpret federal and local compliance policies and regulations.
• Excellent problem-solving skills and detail orientation.
• Sustained concentration and attention to detail and accuracy.
• Excellent communication skills
• Working experience with accounting software and understanding of cost allocations preferred.
• Computer proficiency to include MSWord & Excel
• Ability to show initiative by anticipating agency and management needs and respond to them in a timely and professional fashion.
• Ability to complete complex assignments independently.

Preferred qualifications:

• Bachelor’s degree preferred in accounting
• Familiarity with Paychex and/or Sage Abila Accounting Software
• Knowledge of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
• Bilingual in English and another language (Spanish, Cantonese, Mandarin, Somali, or Vietnamese) preferred
• Current or former parent of a Head Start program preferred
• Experience working with local, state and federal government payroll

Physical Demands and Working Conditions

Physical Demands: To perform the job the employee is frequently required to talk, hear, stand, and walk, use hands and fingers for typing and other computer use.

Working Conditions: The work is typically performed in an office environment with low to moderate noise level but may be partial remote.

The physical demands described here must be met by an employee to successfully perform the essential functions of this job. The working conditions are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.