Payroll Specialist

Job Title: Payroll SpecialistEffective Date: December 6, 2023

Department: Human Resources Division: Administrative Services

Supervisor: Employment Manager Schedule: Regular, 12 mo., FT, M-F

FLSA Classification: Non-Exempt

Job Summary:

Provides excellent service to the university in the areas of Human Resources and Payroll. Greets employees and students with a friendly and welcoming demeanor. Responsible for processing hourly and salaried payroll using ADP, collaborating with HR staff to maintain the HRIS, running reports as requested for audits and projects, and other duties as assigned. Performs specialized support to the human resources department in areas related to recruitment, employment, compensation, and benefits.

Duties/Responsibilities:

This job description is not to be construed as an exhaustive statement of duties or responsibility requirements. Employees may be required to perform other job-related instructions as requested by the supervisor, subject to reasonable accommodation.

· Responsible for processing payroll. Ensures proper payment to all employees by sorting, coding, and proofing timesheets. Ensures the accuracy of payroll through checking work and maintenance of payroll records.

· Responsible for providing support and information regarding policies, procedures, payroll, and any time and attendance-related matters. Assists in the resolution of problems and /or inquiries.

· Validates the monthly payrolls by preparing authorized payroll changes and generating payroll rosters that include each payee, withholdings, retirement, benefits, wages, and related information. Maintains accurate records of payments through various journal entries related to the processing of payroll. Facilitates the delivery of paychecks to employees via ADP. Posts transactions to the general ledger.

· Prepares periodic tax reports related to payroll. Maintains accurate records to facilitate the preparation of reports. Processes levies and garnishments. Audits timekeeping records to ensure compliance. Coordinates and processes Federal, Social Security, and State tax payment and reporting.

· Complies with federal, state, and local legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions.

· Collaborates with financial aid, financial services, and hiring departments to track, report and efficiently manage student labor and work-study funds for students participating in the Federal Work Study program.

· In coordination with the Employment Manager, communicates and assists employees regarding policies and procedures, answering employee inquiries about HR policies, programs, etc., and refers or escalates to the appropriate person.

· Maintains employee confidence and protects payroll and HR department operations by keeping information confidential.

· Provides clerical support to the HR department including but not limited to greeting visitors, answering phone calls, monitoring the HR email inbox, and ordering office supplies.

· May provide support surrounding benefits, recruitment, and staffing including but not limited to scheduling, processing background checks, completing the E-Verify process for new employees, assisting with the separation process, employee recognition programs, and various training and development programs.

· Provides routine assistance and follow-up to departments, employees, students, and the general public in the resolution and/or referral of specific policy or procedural inquiries. Prepares, expedites, and maintains files, records, correspondence, and other documents.

· Maintains positive working relationships with faculty, staff, and students and provides excellent customer service to internal and external customers who come in contact with the HR department.

· Contributes to the overall success of the department by performing all other duties and responsibilities as assigned.

Required Skills/Abilities:

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. All job requirements listed indicate the minimum knowledge, skills, and/or ability deemed necessary to perform the job proficiently. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Experience processing payroll for a company with at least 50 employees.

· Experience in preparing various tax reports related to payroll.

· Ability to use software such as Windows, Microsoft Office (specifically Word, Excel, and Outlook) for preparing and processing payroll, queries, downloading computerized information, surveys, bills, and other types of correspondence. Excellent Excel and Quick Books skills preferred.

· Attention to detail and the ability to complete tasks with a high degree of accuracy.

· Ability to prioritize tasks and meet deadlines.

· Outstanding interpersonal and customer relations skills and the ability to communicate and work effectively within a diverse community.

· Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.

· Ability to write reports, business correspondence, and procedure manuals.

· Ability to calculate figures and amounts such as accruals, discounts, interest, commissions, proportions, and percentages.

· Ability to communicate effectively in writing and verbally with a wide variety of constituents.

Education and Experience:

· High School Diploma required

· Bachelor’s degree in business administration, human resources, or related area and two years’ experience in similar position preferred.

· Previous ADP experience is highly desired.

Equivalent combination of relevant education and experience may be substituted as appropriate.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand; walk; climb or balance; and stoop or kneel. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus. The noise level in the work environment is usually quiet

WORKING AT DU HAS ITS BENEFITS:

• Generous time off including 4+ weeks of paid time off starting your first year
• Free tuition for your whole family - a benefit worth up to $15-30k per year per family member
• Free tickets to Drury home sporting events
• Health and wellness benefits at extremely competitive rates
• Free use of onsite fitness center on Springfield campus
• Discounted meals and Drury merchandise on campus