Payroll Manager

Position Title:Payroll Manager

Department: Accounting

Reports To: Assistant Director of Finance

FLSA Status: Exempt

Pay Rate: $70,000 - $75,000

About The Hollywood Roosevelt

Dating back to the Golden Era and located on the Hollywood Walk of Fame, The Hollywood Roosevelt is an iconic hotel that reflects classic Hollywood in every sense. Built in 1927, the hotel has played host to stars like Marilyn Monroe, Charlie Chaplin, and Clark Gable. Hollywood Roosevelt is a full-service lifestyle hotel providing guests a glimpse at Hollywood's storied past and offering travelers an experience of Hollywood that is authentic to its history and legacy. Experience our modern interpretation of a Hollywood original.

Position Summary

The Payroll Manager will oversee and manage all payroll functions of the Hotel, ensuring pay is processed accurately, compliantly and on time.

Essential Duties and Responsibilities

• Ensure accurate and compliant processing of payroll in timely manner set forth by Assistant Director of Finance including figuring timekeeping records, posting and coding wages, direct deposit processing, voiding checks, issuing manual checks, benefits administration (vacation, sick, health benefits) and payroll tax compliance.
• Partner and communicate with all departments regarding payroll needs and requests.
• Work closely with Human Resources to ensure accuracy of wages, terminations, new hires and all other payroll changes made.
• Maintain accurate filing, record keeping and data entry.
• Prepare General Ledger and submit to ADOF for review.
• Take full responsibility of cash and check deposits and support during bank deposits.
• Records and ensures accuracy of data pertaining to transfer of employees between departments and pay change information.
• Prepares periodic reports of earnings, taxes, and deductions.
• Maintains a high level of confidentiality with all employee/employer information.
• Assist in various required internal and external audits, including Worker’s Compensation and State + Federal.
• Conduct accurate and timely reporting according to weekly, monthly, and annual deadlines, including Worker’s Compensation, 401K Employee and Employer’s Match and Annual W2 reports.
• Perform General Cashier duties including recording/reconciling all cash drops.
• Maintain petty cash process, record of all cash discrepancies, and overall cash levels of House Bank.
• Prepare and maintain accurate records and reports of payroll transactions.
• Respond to employee payroll issues in a timely and professional manner.
• Maintain confidentiality of sensitive employee information.
• Follow all policies and procedures of The Hollywood Roosevelt.
• Perform other duties as assigned.

Knowledge and Skills

• Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.
• Proficient with payroll software, preferably ADP.
• Displays orientation to profitability and aligns work with strategic goals. Develops and implements cost saving measures, conserves organizational resources and works within approved budget.
• Effective Verbal & Written skills
• Ability to build morale and group commitments to goals and objectives. Supports everyone's efforts to succeed.
• Implements and maintains all policies and procedures.
• Exercises sounds and accurate judgment in decision-making.

Education and Work Experience

• Bachelor’s Degree preferred.
• One to two years accounting experience.
• Previous Hospitality industry experience preferred.

Certificates, Licenses and Registrations

None

Supervisory Responsibilities

None

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to stand, sit, or walk for an extended period. The employee may frequently be required to stoop, kneel, and crouch for duration of shift (eight hours or longer). The employee will need to use hands to finger, handle, or feel; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move and/or push up to 50 pounds without assistance.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must be detail oriented, possess strong organizational and time management skills and the ability to multitask. Ability to work a flexible schedule including weekdays, weekends, holiday, and nights.

Language Skills

Ability to read and interpret documents such as hotel communication, budgets, ledgers and financial reports. Ability to effectively present information and thoroughly answer questions in one-on-one and small group situations to customers, clients, and other employees of the organization in English.

Reasoning Ability and Computer Skills

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Ability to efficiently use ADP, Payroll

Systems and Microsoft Office programs.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Opportunity Employer