Payroll Manager

Payroll and Accounts Payable Manager Job Responsibilities:

1. Responsible for all aspects of payroll operations, including developing and maintaining systems, coordinating timekeeping, processing, and overseeing payroll transactions, such as salaries, benefits, deductions, taxes, and third-party payments.
2.  Supervise, coach, and develop the payroll staff.
3.  Ensure payroll is completed in a timely manner.
4.  Develop, maintain, and abide by comprehensive procedures for all aspects of payroll processing.
5.  Develop and maintain training resources for staff and managers.
6.  Promptly resolve payroll issues and discrepancies.
7. Collaborate with human resources and accounting teams on payroll issues.
8. Responsible for monitoring, overseeing, and processing 401(k) activity including employee and employer contributions as well as other 401(k) activities such as reporting and audit.
9.  Monitor and balance related general ledger account balances.
10.  Coordinate and process request from external auditors, including financial audit as well a program monitoring.
11.  Oversee the processing of all weekly, monthly, quarterly, and annual federal, state, and local payroll reports, filings, and deposits.
12. Coordinate payroll activity with UKG and other systems (intranet, Kronos, Sage, and future system) to ensure payroll continuity and correct posting/reporting of payroll activity.
13. Monitor, process, and record monthly and annual paid time off balances.
14. Serve as the primary backup for company payroll processing.
15. Keep up to date on all federal, state, and local regulations through continual self-driven research, as well as attending webinars and other appropriate trainings. 

Payroll and Accounts Payable Manager Responsibilities:

1.  Responsible for the operations of accounts payable, including payments to vendors, clients and employee’s expense reports and travel reimbursements.
2. Supervise, coach, and develop the accounts payable staff.
3.  Develop, maintain, and abide by comprehensive procedures for all aspects of accounts payable processing.
4.  Develop and maintain training resources for staff and managers.
5.  Provide assistance to UMOS managers and staff in related accounts payable activities.
6.  Establish an environment of continuous improvement with respect to the efficiency and effectiveness of the accounts payable department. 
7.  Assure timely and accurate disbursement to vendors, clients, and employees.
8.  Oversee vendor accounts, including communicating with new vendors to set up account information, responding to payment inquiries, and managing vendor details.
9. Oversee employee expense reports, including travel.
10. Oversee of the 1099 tax processing and submission including required IRS compliance components throughout the year.
11.  Manage UMOS corporate credit card activity. Including enforcement of UMOS policies and procedures.
12.  Manage UMOS gift and incentive card activity. Including enforcement of UMOS policies and procedures.
13.  Coordinate and process request from external auditors, including financial audit as well a program monitoring.
14.  Manage migration of payable activities from Sage to new ERP system.
15.  Serve as the primary backup for UMOS accounts payable processing.
16. Keep up to date on all federal, state, and local regulations through continual self-driven research, as well as attending webinars and other appropriate trainings. 

 Payroll and Accounts Payable Manager Job Qualifications:

1. Bachelor’s degree in business administration, accounting, finance, or related field preferred.
2. Four or more years of payroll experience 
3. Two or more years of leadership experience preferred. 
4. Experience in multi-state payroll and taxes a plus.
5. Ability to work both independently and to work collaboratively in teams. 
6. Experience working with generally accepted accounting principles. 
7. Working knowledge, experience, and utilization of payroll and financial software applications required.
8. Experience with UKG a plus.
9. Experience with Business Intelligence software a plus.
10. Experience in system conversions also a plus.
11. Intermediate to advance Excel skill required, along with proficient use of other Microsoft application such as Word, Outlook, Teams.
12. Strong analytical and problem-solving skills
13. Good planning and organizational skills to balance and prioritize workload.
14. Experience working in the not-for-profit industry and grant accounting is preferred.
15.  Able to travel and work irregular hours occasionally; ability to work additional hours as necessary.

Additional Eligibility Requirements:
 Employment with UMOS is contingent upon successful completion of a criminal background check prior to employment.

UMOS is an equal opportunity Affirmative Action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.