PAYROLL - HUMAN RESOURCES SPECIALIST

Description:

The Payroll/HR Specialist administers and supports various day-to-day HR activities and oversees and administers the organization's bi-weekly and annual payroll functions.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.

Payroll

• • Process bi-weekly payroll and complete related activities.
• Maintain and review payroll processing and related accounting systems.
• Balance hours, pay, benefits deductions, garnishments, employee charges, taxes, and other deductions.
• Verify changes, including new hires, terminations, and rate changes.
• Identify and recommend updates, and lead PR/HRIS configuration changes.
• Prepare and maintain accurate records and reports of payroll transactions.
• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Support and respond to audit activities and requests.
• Complete payroll year-end processes.
• Create payroll, HR, and benefits reports.

Human Resources

• Develop consultative partnerships with managers; interpret policies and procedures and advise on best practices and compliance.
• Assist with benefits administration.
• Support recruitment and staffing activities, including posting jobs, screening candidates, interviewing and preparing offers, and onboarding new employees.
• Utilizes the HRIS to complete various tasks, build reports, troubleshoot, and respond to questions.
• Support leave programs, compliance, and tracking.
• Assist with employee training and development.
• Maintain electronic file systems and retention processes.
• Manage and update job descriptions.
• Assist with performance management.
• Collect and file workers’ compensation incident reports.
• Cross-train with other HR team members.
• Work with the HR team members to streamline processes, improve efficiency and increase productivity.
• Enter employee status updates, address changes, and transfers in the HRIS.
• Receives and addresses employee questions regarding company policies, procedures, and benefit plans.
• Maintain professional and technical knowledge by attending online or in-person workshops, training or utilizing professional publications, and establishing personal networks.
• Special projects and other duties as assigned.

Requirements:

Competencies

• Communication
• Consultation
• HR and PR Expertise
• Discretion and Patience
• Confidential and Ethical Practices

Essential Skills and Experience

• Extensive knowledge of payroll functions, including preparation, balancing, internal controls, and payroll taxes.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Proficient with Microsoft Office Suite, HRIS, and Payroll software.
• Excellent interpersonal and communication skills and ability to build rapport and establish trust.
• Proficient with 10 key calculators.

Education, Experience, and Certifications

• Bachelor’s degree in a related field or equivalent education and experience.
• Three years of Payroll and Human Resources experience.
• Knowledge and experience working with federal and state employment and payroll laws and regulations, including ERISA, HIPAA, FMLA, EEOC, FLSA, and DOL helpful.
• Related HR/PR certifications preferred; SHRM-CP or SCP, HRCI-PHR or SPHR.

Supervisory Responsibilities

• This job has no supervisory responsibilities.

Additional Requirements:

• Travel is primarily local during the business day, although some out-of-the-area and overnight travel may be expected.

Work Environment

• Conducts work in a professional office environment. Routinely uses standard office equipment.

Physical Demands

The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job.

• While performing these duties, the employee is occasionally required to stand, walk, sit, handle, or feel objects, tools, or controls, reach with hands and arms, climb stairs, talk, or hear. The employee must occasionally lift or move office products and supplies up to 20 pounds.

This job description is intended to describe the nature and level of work being performed by people assigned to this position. It should not be construed as an exhaustive list of all responsibilities and duties required of the job incumbents.