Payroll Specialist

Title:Payroll Specialist
Departments: Human Resources
This position reports to: Vice President, Human Resources
Hours: Full-time; 40 hours/week Monday-Friday 8am-5pm
Purpose of Position: Compile and record employee time and payroll data and support specific human resource functions.
Essential Duties and Responsibilities
This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees are required to follow any other job related duties assigned by their supervisor. This document does not create an employment contract implied or otherwise, and does not alter the "at-will" relationship.

• Ensure that employee payroll is processed accurately and timely.
• Adheres to all state and federal regulations for payroll processing.
• Poll electronic time clocks (e Time) and review the downloaded information for completeness and accuracy.
• Prepares the salary/wage line item of the agency budget
• Contact various department supervisors for any missed times.
• Compile payroll data such as garnishments, vacation time, insurance, and 403(b) deductions, processes overtime payments.
• Prepares for the audit
• Compile internal management reports from payroll system software.
• Respond to requests for verifications of employment and payroll data for workman's compensation and unemployment claims.
• Resolves any discrepancies surrounding payroll issues.
• Assure confidentiality and security of records and information
• Other duties as assigned

Position Qualifications: Education, Experience, Certification, and Knowledge/Skills/Abilities

• Excellent organization and mathematical skills
• Familiarity with Windows-based computer programs a must
• Working knowledge of payroll best practices.
• Strong knowledge of federal and state regulations.
• Working knowledge of e-Time and ADP Workforce Now.
• Strong work ethic and team player.
• High degree of professionalism.
• Ability to deal sensitively with confidential material
• Strong interpersonal (verbal and written) communication skills.
• Ability to communicate with various levels of management.
• Decision-making, problem-solving, and analytical skills.
• Organizational, multi-tasking, and prioritizing skills.
• Affection for animals, concern for their welfare and a willingness to accommodate animals in the workplace
• Must be considerate and respectful of all employees, volunteers and customers
• Must show compassion toward animals

Required
High school diploma or GED required.
Desired
Associate's or Bachelor's Degree in Accounting preferred.
2-3 years of work experience in the accounting field preferred. CPP (Certified Payroll Professional) or FPC (Fundamental Payroll Certification).
Work Conditions:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions within the work environment.

• The noise level in the office environment is usually quiet, though barking or whining of animals may be escalated at certain times in certain areas of the building.
• High exposure to animals whose reactions to the shelter environment cannot be predicted.
• Temperatures in the shelter environment are varied, though usually moderate, and dependent on the season.
• Potential exposure to zoonotic diseases and hazardous chemicals.
• Ability to work around animals without severe allergic reactions.