Payroll & Hr Specialist

JOB DESCRIPTION

PAYROLL & HR SPECIALIST – Full-Time

The Payroll & HR Specialist is responsible for payroll processing, payroll compliance, and other various payroll-related reporting and compliance. Additionally, the Payroll & HR Specialist will administer leave (both FMLA and Short/Long-Term disability policies), reconcile HR/benefit-related billing and invoicing, will answer various HR-related questions via phone and email, and will be responsible for maintaining the Company’s Human Resources Information System (HRIS). Lastly, the Payroll & HR Specialist will work on special projects as assigned by the Chief Administrative Officer.

ESSENTIAL JOB FUNCTIONS include, but are not limited to:

• Responsible for running payroll bi-weekly, and ensuring compliance with all state, federal, and local laws.
• Administers, tracks, and processes leave requests.
• Processes Unemployment Claims and Workers’ Compensation claims.
• Maintains accurate employment records through HRIS.
• Reconciles medical, dental, vision, STD/LTD, Life Insurance, and any other HR/benefit-related bills and invoices.
• Provides excellent customer service to all Company employees and candidates through email, phone, and onboarding systems.
• Is a highly motivated individual who thrives in an ambiguous and ever-changing environment – someone always up for a challenge and inspiring others to learn and think differently.
• Upholds all company policies and practices.
• Performs/completes other duties or special projects as assigned.

REQUIRED QUALIFICATIONS (required for candidates to be considered)

• Must be 18 years of age or older.
• Must have a minimum of one (1) year of payroll experience

PREFERRED QUALIFICATIONS

• Previous HR-related clerical experience
• Previous multi-state payroll experience

KNOWLEDGE, SKILLS, & ABILITIES

• Excellent customer service skills.
• Must be able to remain organized and have attention to detail.
• Strong sense of urgency, flexibility and willingness to adapt to change.
• Proficiency and comfort using a computer and other technology.
• Ability to maintain confidentiality at all times.

WORKING CONDITIONS & PHYSICAL DEMANDS

• Must be able to continuously sit/remain in a seated position at a computer, communicate with customers, co-workers, vendors, either in-person or over the phone, including speaking, hearing, and sight in order to assist vendors and coworkers; utilize fine finger movement (i.e. keyboard operating, writing, etc.) and tactile/touch to assist with products, equipment, etc., and grasping, gripping, holding with hands and/or fingers.
• Must be able to continuously communicate with customers, co-workers, vendors, either in-person or over the phone, including speaking, hearing, and sight in order to assist vendors and coworkers.
• Must be able to frequently drive and/or travel during job performance, stand/walk, push/pull, lift/carry up to 10 pounds, balance on uneven surfaces/ground and bend at the waist.
• Must be able to rarely kneel and squat, lift and/or carry up to 30 pounds, and reach overhead with arms raised above shoulder height/forward reaching.
• While working, this position may be exposed to tolerance of noise from products and environments, tolerance of smells/scents of products (i.e. candles, potpourri, lotions, etc.).

EMPLOYMENT STATUS

This is a regular, full-time, hourly position that is deemed “non-exempt” by the Fair Labor Standards Act (FLSA) and will be required to work a minimum of 40 hours per week. Pursuant to the FLSA, any hours worked over 40 will be paid at time-and-one-half as overtime. Typical office hours are Monday – Friday from 8:30 AM to 5:30 PM.

GENERAL REQUIREMENTS & DISCLAIMERS

The above statements are intended to describe the general nature and level of work being performed by people in this position. They are not intended to be construed as an exhaustive list of all responsibilities and duties of an employee, so classified.

Employees must be physically able to perform the essential functions of the position, with or without reasonable accommodation.

LGA Retail, Inc. (d.b.a. Little Green Apple) does not discriminate in its employment, or any other programs or activities, on the basis of race, religion, color, creed, national origin, ancestry, ethnicity, gender, economic status, age, marital status, sexual orientation or disability. We provide reasonable accommodation for qualified individuals with a disability, if requested.