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Form of workEver dream of doing work that makes a difference? Here it is! We seek the talent of a dynamic Payroll Coordinator who will bring their “A” game to a collaborative team of talented professionals. You are not afraid to make impact where your opinion matters in a company that has a masterful, mature history that operates as best-in-class. If you’re tired of working in silos on boring projects, join us. We’re dynamic and we know it!
The Payroll Coordinatoris responsible for performing Payroll duties and works closely with Payroll management and HR staff members. Together, they successfully maintain the objectives of the department in carrying forth a legally compliant, ethical, and safe work environment committed to the goals of the company. This position carries out responsibilities in the following functional areas: payroll related duties, onboarding process full-cycle, E-Verify and policy & procedure administration.
This position will be based at the Hillside location at 300 N. Mannheim Rd, Hillside, IL. This position could be eligible to participate the telecommuting / work from home program after an initial training period.
Let’s unpack this – Who are we?
Founded in 1956, Munch's Supply is the exclusive distributor for Trane and American Standard HVAC products in Northern Illinois, Northwest Indiana and the lower peninsula of Michigan. Exceptional quality, outstanding customer service and competitive pricing have helped make the company a premier wholesaler for almost 65 years and one of the top 10 HVAC distributors nationwide. We are looking for a go-getter who is ready to “roll up your sleeves” and get things done. We offer a bright future due to our amazing growth. We are on a roll, and there is no stopping us now!
With over 1,000 employees across the Midwest, New England, and the Canadian Province of Ontario, we operate in 17 states with over 75 branches. Our commitment to service extends to our communities as well. We proudly represent products from more than 100 leading industry manufacturers with 10,000 SKUs in our full assortment. Our commitment to service also extends to our communities. In addition to an annual food drive at our branches each fall, we are also a proud supporter of St. Jude Children's Hospital. Each year, employees and their families participate in the St. Jude Walk/Run to end childhood cancer. Working as a team, in 2020, Munch's raised almost $10,000—finishing in the top 10 fundraising teams in Chicago.
Essential Job Duties
- Participates in the facilitation and planning of regularly scheduled New Hire Orientations.
- Creates and maintain new hires data in the payroll software
- Perform E-Verify process for all new hires at all business units
- Audits new hire data based on weekly report and update the payroll software accordingly
- Creates and maintain new hires personal records in the HR file room including pre-boarding documents.
- Supports Payroll Specialist with any payroll processing data, including but not limited to: expenses, mileage reimbursements, commissions, bonus and spiffs.
- Supports payroll on any end of the year reporting, reconciliation and amendments for W2 purposes
- Submits appropriate IT tickets for transfer of employees, promotions, demotions to alert of personal changes in a timely manner.
- As needed, assists with various projects as part of the Payroll / HR function’s expansion and cross-training.
What’s in it for you?
- Health care (medical, dental, vision, prescription) available the first day of hire!
- 401k with company contribution
- Life insurance plus short-term and long-term disability
- HSA/FSA options
- Compensation starting at $26 per hour
- Paid vacations, holidays, and personal time
- Employee Assistance Program
- Employee discounts
- And much more!
Preferred Job Requirements
- High School diploma or its GED equivalent, some college preferred.
- 3 or more years’ experience with payroll processing in ADP and/or Paycor software.
Minimum Job Requirements
- High School diploma or its GED equivalent
- 2 years or more experience with payroll, HRIS, human resources and related office functions.
- Demonstrated knowledge of MS Office suite applications (Word, Excel, PowerPoint, Outlook)
- Aptitude for mathematical operations and numerical analysis.
- Use computers, photocopiers, scanners, phone systems and meeting and virtual platform sharing relative to the needs of the job.
- Minimum keyboarding skills of 40 words per minute.
We provide equal opportunities for all employees and applicants for employment without regard to sex, age, race, religion, national origin, citizenship status, sexual orientation, gender identification, physical or mental disability, or any service, past, present, or future, in the uniformed services of the United States.
All candidates who have received a written offer of employment will be required to undergo background screening and testing for commonly abused controlled substances in accordance with our company’s background check and drug testing policy. Motor Vehicle Record checks are also completed for all candidates who have received a written offer of employment to determine insurability for driving a company vehicle as it relates to the position.
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
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