Hr & Payroll Coordinator

HR Coordinator

Location: 1717 Fort Jesse Rd. Normal, IL 61761

*Please do not apply if you do not have both a solid foundation of HR principles and at least one year of multi-state, multi-unit payroll experience*

Premium Loaves Inc. stands out as a premier, rapidly expanding franchise group with over 60 Jimmy John’s franchise locations across the United States along with a solid growth plan to add more. We view every day as a chance for growth and personal achievement beyond the confines of a conventional job. Our mission is to forge unparalleled career paths in an environment that’s both enjoyable and dynamic. As part of our team, you’ll play a pivotal role in enriching our lively culture and contributing to a community that deeply appreciates its members. Embark on a rewarding journey with us, where each day promises more than just a paycheck, but a fulfilling experience.

The HR Coordinator is a central role in our operations, not only ensuring the seamless execution of payroll and well-maintained document management systems, but also driving our recruiting, onboarding, and promotions processes. This multifaceted position is key to upholding the integrity of our HR practices, fostering a culture that encourages personal growth, and creating an environment where our employees can excel.

Your responsibilities will extend to managing recruitment processes for the entire organization. Additionally, you will play a critical role in performance and talent management, implementing strategies to nurture talent and enhance employee performance across all our locations. Working closely with our vibrant team, you will be instrumental in maintaining employee data accuracy, ensuring compliance, and contributing to our organization’s ongoing growth and success.

This position reports to our Corporate office in Normal, IL with a Monday-Friday, 8am-5pm schedule; however, hours may vary based on business needs.

Key Responsibilities:

• Payroll Management: Oversee the entire payroll process, ensuring timely and accurate payment to all employees across our locations. You’ll coordinate with various departments to gather payroll data, manage adjustments, and resolve any discrepancies.
• Employee Records: Maintain up-to-date and accurate employee records within our HR systems, ensuring compliance with legal and company requirements. You’ll manage the onboarding and offboarding processes, keeping track of employment changes and documentation.
• Compliance and Reporting: Ensure all payroll and HR practices comply with federal, state, and local regulations, working closely with our third party HR team. Prepare reports on payroll, HR metrics, and ensure the accuracy and confidentiality of employee data.
• Benefits Administration: Manage all aspects of employee benefits, including health insurance, 401k enrollments, and liaising with providers to ensure offerings meet employee needs and company budgets.
• Recruiting, Onboarding, and Promotions: Streamline the recruitment process, from posting job ads to managing the onboarding of new hires.
• Performance and Talent Management: Develop and execute strategies for performance appraisal, employee development, and talent retention. Manage the performance review process and work with managers to identify and cultivate talent within the organization.
• Unemployment & Workers’ Compensation: Work with our third-party HR team to facilitate responding to unemployment claims and managing workers’ compensation claims in order to keep tax rates and premiums as low as possible.
• HR Communications: Act as a key communicator for HR-related information, policies, and updates, ensuring clarity and accessibility for all employees.
• Support and Training: Provide ongoing support and training to employees and management on HR processes, payroll systems, compliance requirements, and recruitment best practices.

Required Qualifications and Experience:

• Foundational knowledge of employment law practices from an HR perspective;
• At least one year experience managing payroll in a multi-state, multi-unit structure;
• Familiarity with standard payroll software;
• Exceptional organizational skills and attention to detail.
• Strong communication and interpersonal abilities, capable of effectively interacting with team members across all levels of the organization.
• Proven ability to work independently, managing priorities in a fast-paced, dynamic environment.

Preferred Qualifications and Experience:

• Degree in Human Resources, Business Administration, or a related field.
• Experience with Paylocity payroll and onboarding modules.
• Experience with Point of Sales (POS) timekeeping systems.

The Ideal Candidate Will…

• Be humble enough to graciously accept constructive criticism as an opportunity to excel, but confident enough to propose recommendations for how we can improve any area of our HR and Payroll systems.
• Take ownership of their role and figure out what needs to be done at any given moment rather than waiting for others to tell them what they need to do next.
• Know when they’re in over their head and not hesitate to use our various resources to ask for assistance.
• Be forward-thinking in order to recognize any potential challenges or roadblocks that may be coming so that we can proactively mitigate issues.

What we offer:

• Pay: $50,000 - $60,000 per year + bonus
• Health and Dental Insurance
• 401K
• Paid Time Off
• Paid Holidays
• The opportunity to play a vital role in the development and success of our team, contributing to a culture that values growth, collaboration, and well-being.
• A dynamic work environment where your work has a direct impact on the growth and efficiency of the company.
• Opportunities for professional development in one of the fastest growing Jimmy John’s franchise groups.

• Premium Loaves provides equal employment opportunities to all applicants and prohibits discrimination of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identify or expression, or any other characteristic protected by federal, state, or local laws.

This Franchisee is an affiliate of several entities which independently own and operate Jimmy John’s Sandwiches franchise locations. Our company is based in Illinois, operating 50+ Jimmy John’s stores in 4 states (Texas, Illinois, Wisconsin and Ohio) and we are continuing to grow with new store development and acquisitions. We strive to be the BEST Jimmy John’s Franchisee group, deliver EXCEPTIONAL customer service and provide GREAT CAREER OPPORTUNITIES to our employees.

Pay: $50000 - $60000 / year

Pay:

• Bonus pay

Benefits:

• Paid time off
• Health insurance
• Dental insurance
• 401(k)

Job Type: fulltime

Schedule:

• Monday to Friday

Education: High school degree

Work location: On-site