Payroll Analyst

Job description

Our company was established with the goal of helping individuals live their best lives in the community. We provide Residential Habilitation and In-Home and Community Services for individuals with intellectual disabilities and Home Care Services to seniors and others in the comfort of their homes. We provide person-centered care. We understand that going the extra mile is what sets our organization apart, allowing us to boost our individuals’ quality of life.

Summary:

This position reports to the CEO/COO.The Payroll Analyst will perform accounting and clerical tasks related to efficient maintenance and processing of accounts payable/ receivable transactions. The successful Payroll Analyst is reliable, energetic, professional, flexible, and capable of working both independently and as part of a team and is a positive role model for administrative staff.

Qualifications include:

• A Bachelor’s degree in Finance with 2 years of experience or High School diploma/Equivalent with four years of experience
• Satisfactory oral and written communication, math, and computer skills
• Demonstrated QuickBooks and Microsoft Excel proficiency amongst other Accounting Software
• Has good working knowledge of Generally Accepted Accounting Principles, debits/credits, journal entries, reconciliations, cashflow, financial reporting
• Knowledge of general accounting procedures
• Proficient in Data Entry Management
• Bookkeeping or accounting: 3 years (Preferred)
• FBI clearance and PA Criminal Background Check

Qualifications include:

• A Bachelor’s degree in Finance with 2 years of experience or High School diploma/Equivalent with four years of experience
• Satisfactory oral and written communication, math, and computer skills
• Demonstrated QuickBooks and Microsoft Excel proficiency amongst other Accounting Software
• Has good working knowledge of Generally Accepted Accounting Principles, debits/credits, journal entries, reconciliations, cashflow, financial reporting
• Knowledge of general accounting procedures
• Proficient in Data Entry Management
• Bookkeeping or accounting: 3 years (Preferred)
• Current Criminal background check, FBI background check and Child Abuse Clearance

Duties/Responsibilities:

I. Payroll

• Process Payroll via ADP for employees and contractors (W2 & 1099)

· Maintain and update staff information in ADP Workforce Now

• Manage the collection of Payroll data from al lines of business

· Ensure new hires are on-boarded into ADP Workforce Now for payroll processing

II. Account Payables

• Manage the payment of all corporate bills for both office and residential homes
• Posts consumer payments/disbursements by recording cash, checks, and credit card transactions.
• Responsible for the proper invoicing within the standard policies reflective of the customer’s requirements
• Maintain and reconcile records of expenditures; ensure receipts match expenditures
• Assist with ordering of office and janitorial supplies
• Perform treasury functions such as bank deposits, manual wire payments, and credit card transactions
• Ensures SSI payments are received and posted on the company ledger

III. Account Receivables

• Complete all Medicaid and client billing for services rendered
• Collect consumer payments in accordance with payment due dates
• Reconciliation of company and consumer receipts weekly
• Provide funds from consumer’s accounts for consumer personal shopping/upkeep
• Transfer and reconciliation of funds in consumer and staff PEX cards
• Process mileage reimbursement

IV. Other Duties

• Comply with federal, state, and company policies, procedures, and regulations
• Organize and maintain retention files in compliance with federal and state guidelines
• Manage the collation, distribution and mailing of end of year tax forms
• Reporting point of contact for workman compensation, IRS and state financial reports and audits
• Responsible to work on any special projects assigned by the CEO/COO
• Perform other related duties as assigned by management.

Physical Environment/Working Conditions:

Routine office environment. Must be able to drive an automobile/ van and have a valid driver's license. May be required to lift and/or physically support consumers independently or with other staff. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Job Type: Full-time

Salary: From $65,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work setting:

• Office

Work Location: In person