Payroll Accountant

Introduction

• The City of Greenacres' Compensation Plan allows for hiring at a maximum rate of up to 15% above the minimum range for the position based on education, experience and valid proof of certification(s) that are obtained through extensive program of study and training over and above the minimum requirements.

• Must have graduated from an accredited high school, or have obtained a State of Florida G.E.D. certificate or equivalent.
• Must possess and maintain a valid State of Florida driver's license.
• Must be of good moral character.
• Must submit to a post-offer physical examination. The offer of employment will be contingent on the results of testing and/or examinations.

REQUIRED INFORMATION AND DOCUMENTS:

• A minimum of three (3) professional/personal references must be provided.

Please upload the following documents to the application:

• H.S. Diploma/G.E.D. Certificate
• College Diploma (if applicable)
• Veterans Preference documentation (if applicable)
• Military DD214 Form (if applicable)
• Military Discharge Certificate (if applicable)

Applications received without required attachments will be considered incomplete.

Essential Duties & Responsibilities

Position Summary: Professional and administrative work coordinating city-wide payroll and related accounting functions; including preparing and maintaining accurate payroll transactions such as compensation, benefits, and deductions. Employee must exercise great attention to detail, initiative, and sound judgment in planning, scheduling and completing assignments in an independent manner.
Essential Duties and Responsibilities:
(The duties listed are intended to serve as an example of the typical functions performed. They are not exclusive or all-inclusive and will vary with assignments.)

• Performs payroll maintenance and processes payroll, including but not limited to: reviews timecards for accuracy and inputs payroll hours; reviews personnel action forms for payroll maintenance and compensation changes; calculates final paychecks; processes deductions and garnishments; posts payroll; prints checks and payroll reports; reconciles and balances payroll, vendor, prepares tax worksheets; and handles W-2 validation & distribution.
• Provides technical assistance to all departments to ensure compliance with all laws relative to employee payroll transactions.
• Processes personnel action requests, tax returns, unemployment reports and other reporting documentation related to payroll matters.
• Maintains payroll records as defined by law to include federal W-2 forms, federal W-4's, direct deposit, and pension benefit information.
• Prepares retirement, insurance, and union reports as needed.
• Prepares quarterly state and federal reports for taxes and unemployment.
• Provides payroll data for employment verifications, lump sum payments, and insurance information re quests.
• Ensures that all tax, allotment, direct deposit, retirement payments are accurately filed and paid.
• Assist with budget preparation.
• Assist with the division records including scanning and filing of documents in compliance with City and statutory requirements and assist in the annual records destruction.
• Reconcile assigned retirement accounts such General Employee Retirement Plan (GERP), Forfeiture, and 175/185.
• Verify census report for Police / Firefighter Retirement plan 175/185.
• Serves as backup to the Grant/ Accountant.
• Performs other duties as assigned.

Knowledge, Skills & Abilities

Knowledge of:

• Computer software, including a proficient and detailed knowledge of Excel and other Microsoft Office Programs including Word, Outlook, Publisher, and other programs such as NeoGov and Laserfiche.
• Up-to-date knowledge of federal payroll changes, code of ordinances, union contracts, and payroll related applications and software.
• Complying and understanding the Fair Labor Standards Act (FLSA)Personnel policies, compensation, and benefits issues.
• Customer Service practices and procedures.
• Family Medical Leave Act (FMLA) and Americans with Disabilities Act (ADA) regulations, processes, and procedures.
• Municipal ordinances, policies and procedures, and directives.
• State of Florida public records laws.

• Understand and adhere to rigid regulations and policy procedures.
• Work independently on complex and confidential assignments and analyze a wide variety of data.
• Ensure confidentiality in matters related to employees.
• Understand and adhere to rigid regulations, policies, and procedures.
• Communicate clearly and concisely both verbally and in writing.
• Keep apprised of current issues, trends and practices relating to Payroll Principles and Practices and Benefits.
• Complete assignments accurately and on a timely basis.
• Prepare and maintain clear, concise, and accurate records and reports.
• Assist with annual budgets, reports, memoranda, letters, recommendations, and other documents.
• Maintain a courteous and professional demeanor.
• Maintain high standards for professional and ethical conduct.
• Establish and maintain effective working relationships with co-workers, public agencies, vendors, and the general public.
• Prioritize, organize, track and follow-up on details and meet deadlines for multiple projects with varying completion dates.
• Follow the safety rules and regulations of the City and the Department.
• Support the Department’s and City’s Mission, Values and Goals.

Education & Experience

• Bachelor’s Degree from an accredited college or university in Accounting, Finance, or directly related field. Minimum of two (2) years of payroll experience including payroll processing and tax reporting is a must.
• Must complete Health Insurance Portability and Accountability Act (HIPAA) training within thirty (30) days of employment.
• Experience in municipal government is preferred.
• Possess and maintains a valid Florida Driver’s License.