Accounts Payable-Receivable And Payroll Coordinator

$2000.00 Hiring Incentive and
Retention Bonus
Annual Merit Bonus
Annual Cost of Living Increase
Are you interested in a career in finance with a proven non-profit that works with children and families? We would like to hear from you!
This position does not have a work from home option.
Educational and Experience Requirements:
Related Bachelors Degree and minimum 1 year experience or
Related Associates Degree and minimum 3 year experience or
High School Diploma and minimum 5 years experience
Benefits: Medical and Dental Insurance, Paid Time off, Paid Holidays and 403(b) agency contribution. Agency paid Life Insurance and Short Term Disability
Program Overview: Promise Early Education Center is the foremost early learning program in Central Maine that is dedicated to educating the whole child and preparing that child for success in school and opportunity beyond. Our Agency provides a safe, engaging, and empowering place for children to learn and grow; offers a results driven educational curriculum taught by degreed teachers; and supports the engagement of parents and caregivers in their child's learning through partnership, communication and a commitment to the parent as primary educator.
This is a year round full time benefitted position
Summary of key functions:
Payroll

• Verifying employee and timekeeping data
• Verifying and entering employee and Payroll changes using the change log
• Prepare agency bi-weekly payroll process for approximately 90 employees
• Process travel reimbursements to employees
• Prepare/Upload worker comp, pension worksheets to 3rd party partners
• Reviewing computed wages to ensure accuracy
• Enter payroll costs are entered into the electronic accounting system
• Conduct a self-review of payroll prior to giving to members of the Leadership team for review and approval
• Understanding of how Pre-tax items affect employees bi-weekly compensation
• Review annual W2's prepared by 3rd party before mailing to employees
• Answer employees' questions timely, and in a professional manner
• Assist in preparation of quarterly reporting to various sources (e.g. multi worksite report)

Accounts Payable:

• Support Accounts Payable: A/P invoice matching & filing, vendor invoices and disbursement filing. Prior A/P experience
• Organize documents that require knowledge in determining proper classification of expenditure codes and accounting codes
• Process weekly Accounts Payable checks and ACH payments to vendors
• Maintain a list of outstanding purchase orders. Follow-up with supervisors/managers/directors in a professional manner to when Finance will receive a completed purchase order
• Setup new vendors in the accounting system (e.g. completion of W9, electronic ACH payments)
• Respond to vendor inquiries in a timely and professional manner
• Enter credit card transactions for our 7 lines of credit from vendors in computerized accounting system

Accounts Receivable:

• Accounts Receivable: process daily invoices/credit, apply cash receipt, and help with collection of past due balance
• Compose statements and reports that require utilization of a wide collection of sources
• Account reconciliation experience preferred (matching up EFT payments in bank account to accounts receivable invoicing)
• Respond to customer inquiries in a timely and professional manner
• Process credit card payments for weekly childcare
• Prepare bank deposits
• Check lock boxes at various locations for parent childcare payments
• Enter all deposits/payments received in computerized accounting system

Financial Responsibilities:

• Ability to enter data into various electronic systems while maintaining the integrity and accuracy of the data
• Prior working knowledge of a computerized accounting system
• Ability to prepare monthly reconciliations for customers ensuring we are receiving payments timely
• Assist in month end close functions
• Assist in analysis/research balances to determine accuracy
• Assist in special projects, and other General Accounting functions
• Assist the Director of Finance in compile request for State, Federal and Independent Auditor

Associates Degree at minimum is preferred.
Accounting Payroll Finance Accounts Receivable Accounts Payable Billing