Part Time Receptionist Administrative Assistant

Company overview:
For over 60 years Delaware Valley Floral Group has been providing professional retail florists with the finest in fresh cut flowers and greens, floral supplies, and botanicals. Delaware Valley Floral Group, Inc. began as a small family business in 1959 and has grown to become one of the largest floral distribution companies in the United States. Our modern, 100,000+ square foot Corporate Headquarters, located in Sewell, New Jersey, is supplemented by satellite Logistics, Distribution, and Sales facilities in Edison, NJ, Jessup, MD, Hauppauge, NY, Syracuse, NY, Hartford, CT, Wilkes-Barre, PA, Shrewsbury, MA, Pittsburgh, PA, Cleveland, OH, Richmond, VA and Oxnard, CA.

Delaware Valley Floral Group is an equal opportunity employer committed to hiring a diverse work force at all levels of the business thereby creating a culture that allows us to better serve our customers, our employees, and our communities.

Part Time Receptionist/Administrative Assistant

The Receptionist/Administrative Assistant is responsible for managing first impressions and shaping the interactions that visitors and associates have with the company. This includes preparing detailed tracking spreadsheets and performs various administrative tasks for multiple departments. This position will primarily be working from 12:30pm-5pm Monday to Friday. This candidate must be flexible to work full shifts 8:30am-5pm on occasion and as needed as a back up for vacations.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Serves as first point of contact for all guests, clients and associates, manages the company’s lobby area
• Escorts visitors to destination as needed
• Directs phone calls and takes detailed messages
• Maintains data tracking spread sheets utilizing Excel
• Conducts changes and updates within the fuel card program and EZ Pass provider
• Administers the Corporate Apparel Program by collecting and placing orders, actively sourcing alternate vendors and negotiating pricing
• Handles conference room calendar and prepares rooms as necessary
• Coordinates luncheons and assists with various corporate events
• Handles 3rd party travel payment arrangements
• Works in conjunction with various departments to maintain updated reports
• Workload permitting, assists other departments with clerical work and ad-hoc administrative duties
• Processes correspondence upon request
• Collaborates and follows up with cleaning and maintenance crews
• Works with Distribution Managers ordering office and housekeeping supplies

Work Environment:

This position operates in an office. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.

While performing the duties of this job, the employee is regularly required to talk or hear. The office portion of this position involves sitting for extended periods of time while working at a computer terminal. Positions in this job family typically work in an office setting but may be assigned more physical duties such as transporting office supplies and bending and stooping to file.

Requirements:

• High school diploma and 3-4 years of receptionist and administrative experience
• Exceptional administrative support
• High level of professional composure
• Demonstrated ability to work with a high degree of discretion, personal initiative and autonomy
• Customer service oriented
• Polished written and verbal communication skills
• Strong organizational abilities and prioritize workload
• Self- motivated team player with flexible can-do attitude who is willing and excited to learn
• Strong computer software experience using databases, Microsoft Word, Excel, Outlook, and PowerPoint a plus