Part-Time Office Administrator

Office Administrator

Join the National Bureau of Asian Research (NBR) as an Office Administrator at our Seattle headquarters. As the Office Administrator, you will be a key player in maintaining the smooth operations of our office, providing crucial administrative support to our Human Resources and Accounting teams. If you are a detail-oriented problem solver with a passion for fostering positive office cultures, we want you on our team!

The position is part-time (20-30 hours per week), hourly, non-exempt, position reporting to the Director of Human Resources. This position offers a flexible daytime, weekday schedule to be arranged with the hired applicant. The position is a temporary assignment through 12/31/2024, with the potential to become permanent and/or full-time following the initial assignment.

Responsibilities

• Office Support & Customer Service
  • Cultivate and support NBR's inclusive and positive office culture.
  • Handle general phone and email inquiries, providing exceptional customer service.
  • Welcome visitors to the office with warmth and professionalism.
  • Support NBR's management, HR, and accounting teams with data entry and other administrative duties and projects.
• Office Operations Management
  • Purchase essential office equipment and supplies.
  • Manage office key cards and keys.
  • Oversee office safety and emergency procedures.
  • Handle incoming and outgoing mail with precision.
• Event Support
  • Assist program staff in planning and executing external events and meetings.
  • Conduct venue research, coordinate logistics, and provide on-site event support.
• Budget Ownership & Vendor Management
  • Manage expenses within or under budget, ensuring financial efficiency.
  • Serve as the primary contact with building management and external vendors.
  • Create and maintain positive relationships with external vendors.
• Support various NBR activities and initiatives as required.

Work outside of regularly scheduled hours may be required in the case of special events or office emergencies - these changes will be communicated with advance notice.

Qualifications

We are seeking a detail-oriented, independent thinker who thrives both independently and as part of a team.

• Associate degree or higher in Business, Accounting, Social Sciences, Humanities, or a relevant discipline.
• At least 1 year of office assistance and/or administrative support experience.
• Proficiency in Microsoft Office programs, including Outlook, Excel, Word, and PowerPoint.
• Exceptional communication skills, maintaining professionalism with a diverse audience.
• A proven track record of superior organizational skills and extreme attention to detail.
• Self-motivated with the ability to work independently and collaborate effectively within a team.

About NBR

The National Bureau of Asian Research is a nonprofit, nonpartisan research institution dedicated to informing and strengthening policy in the Asia-Pacific and training the next generation of Asia specialists. NBR conducts advanced independent research on strategic, political, economic, globalization, health, and energy issues affecting U.S. relations with Asia. To learn more about NBR, please visit www.nbr.org.

Applicant Instructions

To apply, submit the following materials through NBR's employment page (https://nbr.applicantpro.com/jobs/).

• Cover letter summarizing your experience as it applies to the outlined responsibilities and qualifications.
• Resume
• Contact information for 3 professional and/or academic references (will not be contacted until final interview stage).

Additional Information

This position is based on-site in our Seattle office. The expected pay range for this position is $20.75 to $23.75 per hour, depending on education level and experience.

This is a part-time, temporary position with the initial assignment ending 12/31/2024, with the potential to become permanent and/or full-time following the initial assignment. NBR provides 10 days of paid vacation per year, 25 paid holidays, up to 56 hours of paid sick leave (calculated at the rate of 1 hour for every 30 hours worked), and 2 days of paid professional development leave. NBR offers a heavily subsidized unlimited ORCA pass to all Seattle staff.

NBR is committed to a workplace where inclusion is not only valued but prioritized. We're an equal opportunity employer and strive to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, age, sex, marital status, sexual orientation, gender identity, gender expression, genetic information, pregnancy or parental status, creed, military or veteran status, religion, ancestry, or national origin, disability, or other status or characteristic protected by applicable law.

If you need assistance and/or a reasonable accommodation due to a disability during either the application or the recruiting process, please email your request to employment@nbr.org.

Applicants must successfully pass a background check, which will be conducted in accordance with Seattle's Fair Chance Employment Ordinance, SMC 14.17. Applicants will be given a chance to explain or correct background information and provide verifiable information of good conduct and rehabilitation.

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