Part-Time Administrative Assistant

Administrative Assistant

Join the team at Grapp Lerash and make a real impact in the Great Lakes Bay Region and beyond! We are a community of professionals committed to delivering unparalleled quality and transparency to our clients. As our Administrative Assistant, you will play a critical role in supporting our Partners and other professionals, serving as the primary liaison between the Firm, clients, and service providers.

We're seeking a top-notch candidate who is:

• Agile and proactive, with a strong focus on executive support and quality client service.
• Analytical and organized, with sound business judgement and excellent communication skills.
• Adept at managing fluctuating calendars and coordinating logistics for Partners and assigned professionals.
• Skilled in preparing presentations, reports, and other materials, and handling data entry, scanning and storage functions.
• Committed to upholding the highest degree of confidentiality.
• Willing to take on new challenges and exhibit leadership skills.

Key Responsibilities:

• Prepare client invoices for Partner review.
• Oversee vendor and accounts payable functions.
• Proactively manage Partners' calendars and travel arrangements.
• Prepare materials for presentations and meetings.
• Communicate with clients and draft, edit and proofread business correspondence.
• Manage time and expense reconciliations for Partners and assigned professionals.
• Assist with engagement and Firm administration, including preparing client acceptance packages and engagement letters.
• Maintain the firm’s engagement management system and assist with deliverable planning and deadlines.
• Handle other duties and special projects as assigned.

Qualifications:

• Bachelor's degree or equivalent experience preferred; high school diploma required.
• 3+ years of experience in similar role, preferable in executive support.
• Highly detail-oriented with a strong sense of confidentiality and discretion.
• Excellent office and interpersonal skills, with the ability to think critically and creatively.
• Proficient in QuickBooks Online, Microsoft Office (Word, Excel, PowerPoint, Outlook and SharePoint) and able to learn new software quickly.
• Ability to travel 5-10% of the time as needed.
• Willingness to work flexible hours during busy times.

Join our team at Grapp Lerash and enjoy a challenging and rewarding career while positively impacting both our clients and community.

Job Type: Part-time

Pay: $15.00 - $18.00 per hour

Expected hours: 15 – 30 per week

Benefits:

• 401(k)

Schedule:

• 4 hour shift
• Day shift
• Monday to Friday
• No weekends

Ability to commute/relocate:

• Saginaw, MI 48607: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Office management: 3 years (Preferred)

Work Location: In person