Orthodontic Office Manager

Overview:

Make every smile shine brighter! Schoolhouse Orthodontics seeks a highly motivated and results-oriented Office Manager to join our friendly team. You'll be our right-hand person, working directly with the doctor to translate their vision into reality. As the glue that keeps our office running smoothly, you'll oversee daily operations, manage administrative tasks, and ensure a seamless workflow for our dedicated staff.

Here's what makes this role special:

• Direct impact: You'll be key in leading the doctor's vision and ensuring its successful implementation.
• Close collaboration: You'll work side-by-side with the doctor, fostering a strong working relationship.
• Fast-paced environment: You'll thrive in a dynamic and energetic dental practice.

Duties:

• Lead and support the office staff, including onboarding new hires, providing guidance, and maintaining a positive and productive work environment.
• Streamline administrative processes by scheduling appointments, managing calendars, coordinating clinical lab schedules, and organizing, facilitating, and following up on meetings and notes.
• Maintain office supplies inventory and place orders as needed.
• Handle incoming calls, texts, and emails, providing exceptional phone etiquette and prompt customer service.
• Assist with human resources functions such as recruiting, hiring, and conducting employee evaluations.
• Ensure adherence to company policies and procedures.
• Coordinate with external vendors for office maintenance and repairs.

Experience:

• Proven experience in office management or a similar role (minimum 3 years preferred).
• Strong knowledge of human resources practices and procedures.
• Proficiency in clerical tasks such as data entry, filing, and record keeping.
• Excellent phone etiquette and communication skills.
• Ability to prioritize tasks and manage multiple projects simultaneously.
• Experience in medical office management is a plus.
• Previous experience in team management is preferred.
• Open to learning new skills.

Skills:

• Must have availability 1 early morning on Tuesday per week and 1 late evening per week on Wednesday
• Excellent work ethic -Honest and Hardworking
• Excellent communication skills
• Strong financial communication skills
• Strong sales skills
• Excellent customer service skills
• Enjoy working with children and adults
• Ability to work independently
• Energetic and efficient worker
• Ability to work as a team

We offer competitive compensation based on experience.

If you are a detail-oriented individual with excellent organizational skills, great follow-through execution, outstanding customer service skills, and the ability to thrive in a fast-paced environment, we would love to hear from you. Apply now to join our team as an Office Manager.

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• Employee discount
• Paid time off
• Professional development assistance
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Nazareth, PA 18064: Relocate before starting work (Required)

Work Location: In person