Operations Coordinator

Position Type:
Office Staff/Operations Coordinator
Date Posted:
9/7/2023
Location:
Hiawatha Collegiate High School
(High-Needs School)
Hiawatha Collegiate High School (HCHS) seeks a hard-working, passionate, and goal-oriented candidate to join our team as our Operations Coordinator for the 2023-2024 school year.
Job Summary
The Operations Coordinator (OC) is responsible for implementing a powerful vision for supporting student achievement through helping to manage remote and site-based operations. The OC will support classroom teachers and school leaders by managing attendance systems, supporting food services and facilities, as well as day-to-day operations for HCHS. We passionately believe that smooth and effective operations allow the instructional team to focus on preparing every student for success in college and in life. The Operations Coordinator is a member of the HCHS Operations Team and reports directly to the Dean of Operations (DO).
Responsibilities
Attendance Management

• Manage daily attendance systems
• Train staff on attendance and breakfast count systems
• Manage Accuracy of daily attendance systems
• Communicate daily with families and staff about absences
• Collaborate with leadership team on attendance records, tracking, supporting, and reporting
• Conduct periodic truancy reporting to Hennepin County

Family and Staff Communication and Office Support

• Respond to student injuries/illnesses and provide first aid
• Serve as an interpreter for teachers and families
• Complete translations for teachers and families
• Provide general office support as needed
• Manage student arrival and dismissal logistics
• Support DO with new staff logistics and onboarding

Event Coordination

• Coordinate fall and spring picture days
• Coordinate annual vision and hearing screenings
• Support the coordination of all campus events
• Support food service with lunch coverage and setting up for events where food is served
• Support with field trip coordination
• Support with transportation coordination
• Support DO with assessment logistics and technology management
• Support DO with vendor procurement and management

Operations Support

• Support student meal distribution and food service vendor management ? Support DO in overall facilities management
• Support additional school operations areas as needed

*Perform other duties as required and assigned
Minimum Qualifications

• Exceptional attention to detail and ability to creatively develop and manage systems
• Bilingual or multilingual (Spanish and/or Somali preferred)
• Ability to effectively communicate, collaborate, and problem-solve General knowledge of Microsoft Office (especially Excel) and Google Suite
• Ability to exercise excellent judgment in decision-making and professional discretion
• Ability to learn the budgeting process, laws, rules, procedures, and programs specifically related to the operation of a Minnesota charter school
• Experience working in a K-12 setting with a diverse student population

Compensation: The starting salary range for this position is $46,000 - $49,537 based on years of experience in an equivalent role. Salary will be prorated to the start date and based on FTE. Employees are paid bi-monthly.
Benefits: This position is benefit eligible the first of the month following the start date. Hiawatha Academies offers Medical, Dental and Life Insurance, Short-term and Long-Term Disability, an Employee Assistance Program and state pension retirement accounts. A generous contribution toward health and dental insurance is provided by the network.
Why Hiawatha?
Hiawatha Academies is a network of college-preparatory schools focused on closing the opportunity gap in Minneapolis. We seek to create a K-12 school experience for scholars that empowers them with knowledge, character, and leadership skills. At Hiawatha Academies, we are committed to making our city and our world a more inclusive, equitable, and just place.
Our equity vision: to honor the humanity of all people, we actively disrupt systemic inequity in pursuit of an equitable world. Hiawatha Academies permanently disrupts educational inequity by ensuring a great school for every child.
Core Value and Beliefs
All Hiawatha Staff must demonstrate a passionate belief in and commitment to the following core values:
1) Children are at the center of everything we do.
2) Our mission requires bold thought and action.
3) We choose optimism.
4) We push ourselves to improve.
5) We are stronger together.
6) We create fun and a little weirdness.
Perks: Professional Development is scheduled into the calendar year and provides a time for all campuses to come together and celebrate our success.
Hiawatha Employment Logistics

• HCHS students' school day is from 8:45am-3:45pm, Monday-Thursday and 8:45am-2:00pm on Friday.
• Staff must be present from 8:15am-4:15pm, Monday-Friday, or until all duties are completed for the next day.
• Professional development sessions are held each Friday from 2:15pm-4:15pm.
• All Hiawatha Staff are expected to attend and participate in all family events at the school.

Application Timeline: This Notice of Vacancy will be posted until filled.
Anti-Discrimination Policy and Commitment to Diversity
We believe that diversity is strength, and we are committed to maintaining an inclusive, multicultural network. We are an equal-opportunity employer and welcome all qualified applicants.