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SalaryHuman Resources Operations Coordinator
Description
Position Title: Human Resources Operations Coordinator
Department: Human Resources
Reports To: AVP of Human Resources
Classification: Non-Exempt
FTE: 1.0
Salary: $20.35 - $22.40 / hr
Essential Job Duties:
1. Documentation for Standard Operating Procedures and File Management
• Document ‘best practice' procedures for HRIS systems used by the college
• Document SOPs for HR Department workflows; this could include processes within benefits, talent management, talent acquisition, compensation, student employment
• Manage and maintain Human Resources Google Drive
• Oversee ongoing retention of documents in accordance with rules and regulations
• Maintain policies in the online Policy Library
• Partner on Workers' Compensation claims
• Maintain HR metrics and reporting
2. Onboarding and Offboarding Management
• Create, document, and implement the College's onboarding and offboarding procedures; this will include researching and deploying market best practices
• Ownership of the New Employee onboarding processes and procedures including items such as process maps, and curation of onboarding best practices. Partner with Hiring Managers to implement these processes.
• Monitor completion of new staff and faculty employment paperwork in conjunction with the HCM, Oracle
• Work with colleagues in the HR department to audit and maintain compliance in the areas of I-9s and background checks; serve as backup for administrative tasks related to the onboarding and offboarding staff (ex. completion of I-9s and distribution of keys)
• Employee File Management of documents from onboarding and offboarding; maintain state compliance
3. Supervise a team of student workers to provide operational support to the department
• Hire, train, and lead student employees working in HR; approve timecards
• Assign and oversee administrative tasks assigned to student workers
• Ensure the front desk is staffed to greet and assist faculty, staff, students, and visitors; answer and screen office phone calls and handle in-person inquiries
• Oversee HR Alias inbox
4. Support, respect, and commit to embracing diverse backgrounds, values, and points of view to build a strong and inclusive community
5. Complete and meet deadlines for required training and performance management cycle
6. Perform other duties as assigned
Work Schedule:
Term: Year-Round
Shift: Striving for work-life balance, St. Olaf College's typical work hours are Monday through Friday from 8:30 am - 5:00 pm. Recognizing individual needs, we support flexible scheduling options.
Required Qualifications:
Education: Bachelor's Degree or equivalent work experience
Experience: Experience in documenting procedures and practices, excellent organizational and time management skills, attention to detail, and accurate entry of information into databases
Preferred Qualifications:
Education: Bachelor's degree in Human Resources, Business Management, or a related field
Experience: 3+ years of experience working in a Human Resources environment and/or higher education; advanced technical skills; experience working with Human Resources Information Systems. Direct oversight of employees
Prerequisites:
Employment in this position is conditioned upon successful completion of a background check, which may include criminal background checks, reference checks, verification of work history, verification of any required academic credentials, licenses, and/or certifications, a motor vehicle check, verification of a DOT certification, a credit check, employment eligibility verification, and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College. Please note that St. Olaf College reserves the right, at its sole discretion, to conduct periodic background checks.
Disclaimer:
This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time, with or without prior notice, by St. Olaf College.
About Us
Who We Are:
Founded in 1874, http://wp.stolaf.edu/ is a residential, coeducational liberal arts college with approximately 3,000 students and 800 faculty and staff. The college is located on a picturesque 300-acre campus in Northfield, Minnesota, a vibrant, historic river town of 20,000 located 45 minutes south of culturally rich and diverse Minneapolis and St. Paul.
The college offers an academically rigorous, nationally ranked liberal arts education that fosters the development of the whole person in mind, body, and spirit and emphasizes learning in an inclusive and globally engaged community. We encourage applications from candidates committed to multicultural understanding and the enrichment of our diverse community.
The college offers a comprehensive benefits package, including a 9% retirement match, monthly contributions to a retirement healthcare account, contributions to eligible employees' health savings accounts, a significant tuition discount (up to an 80% reduction) at ACM and ELCA colleges and universities for employees' children, and generous paid time off. For a full review of the college's benefits, please see the summary of our benefits here: https://wp.stolaf.edu/hr/benefits/
To provide a safe and secure educational environment, St. Olaf College verifies the accuracy of all credentials presented by applicants and conducts a criminal background check on every new hire.
A summary of the Flexible Work Policy for staff: https://wp.stolaf.edu/hr/flexible-work-policy/
A link to our DEI page: https://wp.stolaf.edu/equity-inclusion/
A virtual campus tour: https://www.stolaf.edu/multimedia/play/?p=483
An overview of Northfield: https://wp.stolaf.edu/admissions/visit/northfield/
An overview of the Twin Cities: https://wp.stolaf.edu/admissions/visit/twincities/
The college strongly recommends that incoming students and new employees complete the primary COVID vaccine series before beginning their studies or work on campus, and that all members of our campus community remain up to date with COVID vaccines, per https://www.cdc.gov/coronavirus/2019-ncov/vaccines/stay-up-to-date.html.
St. Olaf College is an equal employment opportunity employer. The College is committed to providing an inclusive and welcoming environment for all members of our community. With regard to its hiring and employment practices, the College prohibits all forms of discrimination and harassment based upon an individual’s legally protected status including race, color, creed, national origin, gender, gender identity, gender expression, sexual orientation, age, religion, disability, marital status, veteran status, or status with regard to public assistance.
For Staff Application Assistance:
employment@stolaf.edu
507-786-3068
For Faculty Application Assistance:
facultysearch@stolaf.edu
507-786-3356
Title IX Contact Information:
Pamela McDowell, Title IX and Section 504 Coordinator
1520 St. Olaf Avenue, Tomson Hall 180
Northfield, MN 55057
507-786-3465
mcdowell@stolaf.edu
To apply, visit https://apptrkr.com/5280278
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