Operations And Accounting Administrator

POSITION: Operations & Accounting Administrator
LOCATION: Oneida, NY (on-site)
COMPENSATION: $60,000-70,000 per year
SUMMARY: Our client, a precision machined parts company located in Oneida, NY, is hiring for an Operations & Accounting Administrator to ensure the smooth operation of the day to day activities of the business. In addition to operational administrative oversight, the Operations & Accounting Administrator will work hands-on with AP/AR, payroll and the general ledger. This is a great opportunity for candidates who enjoy solving problems, are organized and have experience in basic accounting. Proficiency with Excel and the ability to learn new software is required. Prior experience working in an ERP, and administrative or accounting experience in a manufacturing or production environment is highly preferred.
DUTIES & RESPONSIBILITIES

• Processes Accounts Payable
• Matches packing slips with invoices.
• Enters accounts payable invoices into the computer.
• Prepare AP payments and submit them for approval by the CEO.
• Investigate Discrepancies
• Processes Accounts Receivable
• Processes customer payments
• Generates invoices and issues credit where applicable
• Emails invoices and monthly statements
• Makes collection calls, if required
• Investigate discrepancies
• Processes new hires
• Assist with new hires and onboarding.
• Set up new hire in ERP and payroll system.
• Coordinates with Human Resources/Benefits Administrator.
• Works with insurance broker for open enrollment and explains benefits to new hires.
• Prepares, processes, and maintains employee payroll to include updating records, benefits, deductions, and garnishments as needed.
• Maintains employee personnel files, and updates as needed.
• Prepares, maintains, and audits reports for PTO and sick time to ensure accuracy.
• Reviews and updates policies and procedures with employees.
• Works with Sr. Management to maintain and update the employee handbook.
• Works in conjunction with management regarding evaluation procedures.
• Orders office and safety supplies and maintains inventory.
• Processes 1099 Tax Filing Annually
• Gathers and submits requested information for annual business, workers compensation, and disability audits and other Department of Labor or Census reporting.
• Generates monthly, quarterly, and yearly reports (or as requested) for the Board of Directors and Accountants.
• Balances business checking account and payroll checking accounts.
• Answers phones and directs calls accordingly.
• Greets visitors, applicants, salesman, and customers.