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Form of workJob Description
Description:
This is to replace current Planner going on maternity leave. Need this person to manage CMMS systems, calls and technician planning.
Minimum 3 years experience in Administrative Assistant position. Experience in extreme multi-tasking and prioritization a must. Proficiency in MS Office Suite, Outlook, and general PC knowledge. Basic knowledge of accounting/bookkeeping and customer service. Excellent written & verbal communication skills.
Responsibilities include but are not limited to:
• Assisting the management team in day-to-day general office duties
• Creating service work orders, monitoring, updating, and closing via CMMS system (CAFM/QFM)
• Maintain relationship and direct communication with customers and/or tenants within the building regarding open service work orders
• Handling customer/ contract disputes as needed. Responding to on demand service work orders and dispatching to building engineers and/or janitorial staff as needed and following up through completion.
• Procurement processing, including: requesting proposals (office supplies, mechanical parts, etc.) creating purchase orders, and submitting invoices for processing and maintain tracking
• Updating and Maintaining Projects and Contracts via Job Design, including change orders, releasing equipment, filing
This is to replace current Planner going on maternity leave. Need this person to manage CMMS systems, calls and technician planning.
Minimum 3 years experience in Administrative Assistant position. Experience in extreme multi-tasking and prioritization a must. Proficiency in MS Office Suite, Outlook, and general PC knowledge. Basic knowledge of accounting/bookkeeping and customer service. Excellent written & verbal communication skills.
Responsibilities include but are not limited to:
• Assisting the management team in day-to-day general office duties
• Creating service work orders, monitoring, updating, and closing via CMMS system (CAFM/QFM)
• Maintain relationship and direct communication with customers and/or tenants within the building regarding open service work orders
• Handling customer/ contract disputes as needed. Responding to on demand service work orders and dispatching to building engineers and/or janitorial staff as needed and following up through completion.
• Procurement processing, including: requesting proposals (office supplies, mechanical parts, etc.) creating purchase orders, and submitting invoices for processing and maintain tracking
• Updating and Maintaining Projects and Contracts via Job Design, including change orders, releasing equipment, filing
