Office & Volunteer Coordinator

Full-time Office & Volunteer Coordinator Job Description

Position Title:  Office & Volunteer Coordinator        Reports to:  Operations Director and/or CEO 

Position is: 36 hours per week (Monday and Friday 8:30 am to 3 pm; Tues., Wed., Thurs 8:30 am to 5 pm)              

General Description and Objective:  The Office & Volunteer Coordinator will work within existing systems and will support the efforts of recruiting training and coordinating volunteers in order to help fulfill our goal of completing our traditional home build schedules; NRI and ABwK programs as well as our Habitat Store. This position will also serve as receptionist and office assistant including but not limited to: Coordinate function of affiliate office, respond to inquiries from the public, disseminate information to key CCHFH volunteers, support teams and directors and CEO. 

Typical duties, tasks, and functions: 

• Provide office and executive director/ceo support with:
  • An efficient filing system and maintenance of records (Habitrak)
  • Effective use of computer system (MS Office including outlook for email correspondence)
  • Answering phones and public inquiries; maintaining office supplies and ordering as necessary
  • Assisting office volunteers with projects and serving as liaison
  • Supporting event planning and special events; & fundraising efforts; help with marketing materials

• Prepare and send out monthly calendars; weekly newsletters/construction, affiliate/Store information
• Maintain computer and written records documenting and communicating program involvement
• Recruit volunteers for affiliate and support Store recruitment
• Provide support to the affiliate by recruiting and assigning support services for the construction job sites (lunches, crew leaders, tradesmen, site hosts). 
• Ensure that all programs are accessible to non-English speaking and/or persons w/disabilities
• Ensure that all records and communications are accessible to affiliate
• Support the family services team with scheduling and inquiries into the homeownership program
• Daily support and update the CCHFH social media campaigns
• Other supporting duties requested from senior staff and management team (through/with CEO’s approval)
• Support the various CCHFH Committees

Skills required:

• Good oral and written communication skills, including good telephone skills
• Adaptable, can accommodate flexible schedule, hours for various meetings/presentations
• Willingness to learn & implement Microsoft Word, Excel & Habitrak (affiliate database)
• Collaborative nature, able to build and use community network
• Organized, able to prioritize and follow-up effectively
• Accepts direction, but able to proceed with minimal supervision
• Good human relations skills and sensitivity to lifestyle and needs of low income families
• Positive outlook, sees merit in program, committed to objectives
• Physically able to be present at a construction site and climb stairs when necessary
• Leadership ability including ability to effectively delegate

Desirable (not required) qualifications:

• Previous experience in a self-directed volunteer or paid position
• Previous knowledge of Microsoft Windows applications
• Previous lay or professional mentoring experience
• Willingness to accept increasing responsibility
• Ability to speak Spanish

Special Considerations:

We especially value a positive attitude and proactive style.  The person chosen for our non-profit organization must understand and adhere to policies that establish a confidential setting for our partner families and volunteers.  We need someone who has excellent boundaries—especially one who understands what help we provide, and those areas where we defer to others. 

Salary and benefits:

Starting hourly rate:  $17.50 to $18.50 per hour (36 hours per week) dependent on experience and skills; Sick Time will be earned immediately; Medical Benefits, vacation and holiday pay offered after probation period; IRA Match program offered at 12 months of employment.

 To Apply:

Submit resume and cover letter to Molly Gonzales, Director of Operations and Development at mgonzales@cowlitzhabitat.org or Diane Perron, CEO at dperron@cowlitzhabitat.org. 

Drug screening and a background check, including criminal records and sex offender registry, will be conducted prior to offer of employment.  

 Equal Employment Opportunity:

Cowlitz Habitat for Humanity is an equal opportunity employer and seeks to employ and assign the

best qualified personnel for all our positions in a manner that does not unlawfully discriminate against any

person because of race, color, creed, religion, gender, marital status, age, national origin, political

ideology, citizenship, the presence of any sensory, physical or mental handicap, sexual orientation,

veteran/reserve national guard status, or any other status or characteristic protected by law.