Address
Form of work
SalaryJob Description and Duties
This is a re-advertisement for JC-411278. If you have previously applied your application is still on file.
Under the supervision of the Staff Services Manager I (SSMI), the Office Technician (Typing) (OT) will perform a variety of office support tasks for the Enforcement and Fleet Section.
The OT must deal tactfully and professionally with the public in person and via the telephone and maintain a high level of discretion, use good judgment, initiative, and independent action while performing a variety of difficult and complex secretarial functions. The incumbent must also have excellent communication, interpersonal, organizational, computer, typing, and grammar skills.
Receive, review and verify mileage, make copies and sent monthly auto logs report to Fleet Unit by the 10th of each month;
Track maintenance of all vehicles for Bureau by reviewing maintenance invoices and follow up with drivers regarding maintenance not completed using an excel spreadsheet;
Review, verify and process all maintenance invoices to Financial Services for payment;
Work with drivers regarding the replacement of tires and processing of said replacements;
Inform drivers of, follow up on and process invoices for payment for SMOG checks for vehicles
Review the Notice of Violation (NOV) documents submitted by Brand Inspectors for completeness;
- Follow-up with the Supervising Special Investigator on any missing information either by phone or in the form of a typed memo;
- Enter the information related to the NOVs into an automated database for record keeping purposes;
Review, compile and process missing, stolen, stray and estray reports once received from brand inspectors;
Review livestock report and documentation, make files and folders on each case, disseminate, and compile to a readable report;
Verify payments received for producers for estray livestock;
You will find additional information about the job in the Duty Statement.
Working Conditions
Regular or recurring telework may occur as part of the incumbent’s ongoing regular schedule in accordance with CDFAs Telework Policy.
Department Information
Special Requirements
- The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 3/22/2024Who May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
- Statement of Qualifications -
A completed Statement of Qualifications (SOQ) must be submitted with your State Application to be considered. The SOQ must follow the specifics as stated in the “Special Requirements” section.
Benefits
Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Hiring Unit Contact:
Joshua Glenn
(916) 584-6613
joshua.glenn@cdfa.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:Office of Civil Rights
(916) 654-1005
Civil_Rights@cdfa.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Hard Copy Applications:
Additional Information:
If the classification you are applying for has an education requirement, transcripts will be required to verify you meet the minimum qualifications of the classification. Please be sure to redact any confidential information before uploading your transcripts.
Upon hire you may be required to provide official sealed transcripts or an original degree or certificate.
Applicants with foreign degrees may be asked to provide an official foreign transcript evaluation which indicates course work is equivalent to a degree from an accredited U.S. College or University.
This position may require a medical clearance.
Alternate Classifications and Training and Development assignments may be considered.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
