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SalaryJob Description and Duties
Do you want to be part of shaping California policy? Are you motivated by protecting the environment and health of all Californians? Are you looking for an opportunity to join an energetic and supportive group and work in a fast-paced, dynamic organization? The DTSC Office of Legislation and Regulatory Review (OLRR) is looking for a Records Coordinator to work at the nexus of the department’s policy development and implementation efforts. Our office works directly with scientific, administrative, and fiscal policy staff across programs on critical policy areas that affect the lives of all Californians.
As an Office Technician you will have the opportunity to:
- Maintain large volumes of complex, confidential or non-confidential, and sensitive records by ensuring documents are filed in appropriate folders and locations in the OLRR physical file room in DTSC’s Headquarters and in the OLRR electronic library
- Prepare new folders for official regulatory packages physically and electronically submitted to the Office of Administrative Law according to established records retention policies and archiving conventions
- Ensure accuracy of official records by periodically auditing files and cross referencing program and DTSC staff records
- Process file requests, research and retrieve records for DTSC staff and the public
Desirable Qualifications We Look for:
- Ability to function effectively in an electronic office; well-versed and skilled in the use of Microsoft Word, Excel, Outlook, Teams, and Adobe suite of products
- Excellent communication skills, verbal and written, to ensure quality customer service and to communicate with DTSC staff and external stakeholders
- Experience managing large data sets, keeping meticulous records, and managing large quantities of files
- Experience coordinating travel arrangements such as hotel reservations and record-keeping for reimbursements, etc.
- Highly organized work habits and ability to work on multiple time-sensitive projects at one time
You will find additional information about the job in the Duty Statement.
Working Conditions
Click the link below for a special message from Director Williams on DTSC’s culture:
Message from DTSC Director Meredith Williams
Department Information
This position is located at the Sacramento Headquarters Office.
Our Vision: All of California is thriving in a healthy environment.
Click here complete the DTSC recruitment survey.
Department Website: http://www.dtsc.ca.gov/
Special Requirements
A Statement of Qualifications (SOQ) is required for the hiring manager’s review. Applications submitted without an SOQ may be disqualified.
The SOQ should be no more than 2 page(s) in length, be clearly written and well-organized, contain no more than five grammatical and spelling errors, and in Arial font, size 12.
Your SOQ should respond to the following three questions and provide examples relevant to the duty statement:
- Describe three practical skills that you possess which make you a qualified applicant for this position.
- Providing specific details, describe your skills, experience, and number of years providing clerical and/or administrative support.
- Describe your work experience in assisting the public in an office setting.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 3/25/2024Who May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
- Statement of Qualifications - A Statement of Qualifications (SOQ) is required and must be submitted with your Employment Application (STD.678). Please refer to the "Special Requirements” section above for additional information.
Benefits
Contact Information
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Department Website: http://www.dtsc.ca.gov/
Human Resources Contact:
Talent Acquisition
(279) 895-5249
Talent@dtsc.ca.gov
Hiring Unit Contact:
Gabriella Nepomuceno
(916) 251-8328
gabriella.nepomuceno@dtsc.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:EEO Office
(916) 324-3095
OCR@dtsc.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Additional Application Instructions
please mail a completed and signed STD. 678 and application package to the mailing address provided above in the “Application Instructions” section. Applications must be postmarked on or before the final filing date.
For mail-in or drop-off applications, please include JC #: 421209 and indicate the basis of your eligibility in the Examination(s) or Job Title(s) section. SROA and surplus candidates should submit a copy of their letter with their application. If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma.
Pending Budget Approval - DTSC will obtain all necessary approvals prior to extending a job offer.
Foreign Degrees
Applicants who completed their education outside the United States (with foreign degree/ transcripts) must obtain and submit verification of United States course/degree equivalency by the application deadline. Foreign education credential evaluation services can be found at https://www.naces.org
DO NOT include any confidential information to your application or supporting documents (i.e., Social Security Number, birthdate, marital status, medical information, examination results, method of eligibility, etc.).
Examination Information
https://calcareers.ca.gov/CalHrPublic/Exams/Bulletin.aspx?examCD=4PB2401
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
