Address
Form of workSalary: $18.74 - $25.47 Hourly
Location : Stillwater, MN
Job Type: Full Time
Job Number: 23-00361
Department: Human Resources Dept
Opening Date: 12/29/2023
Closing Date: 1/8/2024 11:59 PM Central
JOB SPECIFICS
This position will provide in-person Office Support within the Human Resources Department supporting Benefits and Diversity, Equity, and Inclusion. The Office Support II position will perform detailed data entry into multiple databases. Responsibilities will also include managing Outlook mailboxes and calendars, scheduling trainings and conference rooms, processing benefit related paperwork, and reconciling and payment of invoices.
DESIRABLE EXPERIENCE:
• Paid work experience entering data in multiple data bases
• Paid work experience in M365 (SharePoint, Teams, Outlook, Excel and Word)
• Paid work experience with a public sector employer
• Paid work experience in supporting a benefits department
• Paid work experience supporting Diversity, Equity and Inclusion work
• JD Edwards experience or similar financial system
MINIMUM QUALIFICATIONS: High School diploma and two years of office experience, or equivalent; completion of a related business or office certificate program may be substituted for one year of experience.
The finalist for a position vacancy will be required to pass a criminal history investigation at County expense prior to beginning employment with Washington County.
SELECTION TECHNIQUE: Your training and experience will be rated based on the required application material submitted and the top scoring candidates will be forwarded to the hiring department for further consideration.
HOURS / DAYS: 8:00 a.m. to 4:30 p.m., Monday through Friday. Work schedules (hours and days) and location are subject to change based on department needs.
ANTICIPATED HIRING RATE: $18.74 - $22.11 per hour
JOB SUMMARY
This position performs somewhat complex work under general supervision applying knowledge of departmental procedures, records, and regulations and serves as the primary contact in the area of assignment.
This job classification can be found in several departments and/or divisions throughout the County. Because the position varies slightly from department to department, essential functions will be provided for specific positions when vacancies are being filled.
EMPLOYMENT CRITERIA
MINIMUM QUALIFICATIONS: This position requires a High School diploma and two years of experience in the area of assignment, or equivalent. Completion of a related business or office certificate program may be substituted for one year of required experience.
CORE COMPETENCIES, JOB SPECIFIC KNOWLEDGE, SKILLS AND ABILITIES REQUIRED FOR SUCCESSFUL JOB PERFORMANCE
outline essential business and professional traits necessary to perform this job.
• Promotes a diverse, culturally competent, and respectful workplace
• Demonstrates skill in performing bookkeeping entries and other record keeping or tabulations with accuracy
• Demonstrates skills in keyboarding
• Demonstrates ability to follow moderately complex oral and written instructions and to learn the procedures involved in maintaining legal, accounting, or statistical records
• Demonstrates ability to perform complex administrative or research tasks as assigned in an effective manner; maintain and revise records and to control their use and presentation
• Demonstrates ability to compose correspondence requiring the application of knowledge of methods, procedures, policies and other information
• Demonstrates ability to operate general office equipment and perform complex computations accurately and rapidly
• Demonstrates ability to accurately sort and file a variety of materials in accordance with designated systems
DUTIES & RESPONSIBILITIES
Perform duties using knowledge of procedures, records, and regulations:
• Processes and delivers incoming and outgoing mail;
• Performs phone and reception desk customer service;
• Maintains office equipment and orders supplies;
• Drafts various department documents under general supervision; reviews documents for grammatical errors;
• Collects fees and processes payments and may balance cash accounts;
• Formats and submits reports under supervision;
• Records and maintains various departmental documents;
• Reviews and updates working procedures;
• Enters and maintains data into computer with accuracy; conduct file searches and retrieve documents;
• Initiate purchase orders and pays invoices; Collect and record a variety of receipts and disbursements for various funds;
• Compile, calculate and prepare reports and billings;
• Schedule meetings and assist with coordination of department events;
• May mentor and train other OS II clerical staff;
• Communicates technical issues to IT using standard procedures.
Provide customer service:
• Answers questions from the public in person or over the phone; refer callers or visitors to appropriate department if applicable.
Performs other related duties as assigned.
WORK ENVIRONMENT
Work performed is sedentary in nature, and typically performed within the Government Center or a Satellite office. Lifting requirement of 15-20 pounds on an occasional basis. Frequent wrist and finger manipulation due to high concentration of filing, compiling, calculating, or computer work. Equipment used may include, but is not limited to, computer, calculator, telephone, camera, and copier/scanner/fax machine.
Work interruptions are frequent. There is some pressure associated with dealing with individuals who may be emotionally charged and with project or activity deadlines and details. Driving or riding to work at a service center, attend meetings, participate in or lead training sessions, etc. may be required. May involve exposure to environmental conditions.
Additional physical/mental requirements that occur may not be listed above, but are inherent in performing the position's essential functions.
This job description is intended to describe the kinds of tasks and level of work difficulty being performed by people assigned to this classification. The list of responsibilities is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The County retains the discretion to add or change the contents of this job description at any time.
Washington County offers a comprehensive including paid time off, holidays, medical, dental, vision, life and long-term disability insurance.
For a more detailed overview of our Confidential benefit package,
01
This position requires a High School diploma and two years of experience in the area of assignment, or equivalent. Completion of a related business or office certificate program may be substituted for one year of required experience. Please indicate below whether you possess these minimum qualifications:
02
If you indicated meeting the minimums by having an equivalent combination of education and experience, please briefly describe the combination and explain why you feel it is equivalent. (If you answered "No" to the above question, enter "NA" in the text box.)
03
Do you have paid work experience entering data in multiple data bases?
04
If you answered "Yes" to the above question, you must provide a brief summary of your experience and the name of the employer(s) where you gained that experience. (If you answered "No" to the above question, enter "NA" in the text box.)
05
Select your level of proficiency in Microsoft Excel:
06
Select your level of proficiency in Microsoft Word:
07
Select your level of proficiency in Microsoft Outlook:
08
Do you have paid work experience with a public sector employer (s) (federal, state, county, city, township, etc.)?
09
If you answered "Yes" to the above question, you must provide a brief summary of your experience and the name of the employer(s) where you gained that experience. (If you answered "No" to the above question, enter "NA" in the text box.)
10
Do you have paid work experience supporting a benefits department? (i.e. medical, dental, vision, HSA, & FSA experience)
11
If you answered "Yes" to the above question, you must provide a brief summary of your experience and the name of the employer(s) where you gained that experience. (If you answered "No" to the above question, enter "NA" in the text box.)
12
Do you have paid work experience supporting Diversity, Equity, and Inclusion work?
13
If you answered "Yes" to the above question, you must provide a brief summary of your experience and the name of the employer(s) where you gained that experience. (If you answered "No" to the above question, enter "NA" in the text box.)
14
Do you have paid work experience using JD Edwards (or a similar financial system)?
15
If you answered "Yes" to the above question, you must provide a brief summary of your experience and the name of the employer(s) where you gained that experience. (If you answered "No" to the above question, enter "NA" in the text box.)
Required Question
Location : Stillwater, MN
Job Type: Full Time
Job Number: 23-00361
Department: Human Resources Dept
Opening Date: 12/29/2023
Closing Date: 1/8/2024 11:59 PM Central
JOB SPECIFICS
This position will provide in-person Office Support within the Human Resources Department supporting Benefits and Diversity, Equity, and Inclusion. The Office Support II position will perform detailed data entry into multiple databases. Responsibilities will also include managing Outlook mailboxes and calendars, scheduling trainings and conference rooms, processing benefit related paperwork, and reconciling and payment of invoices.
DESIRABLE EXPERIENCE:
• Paid work experience entering data in multiple data bases
• Paid work experience in M365 (SharePoint, Teams, Outlook, Excel and Word)
• Paid work experience with a public sector employer
• Paid work experience in supporting a benefits department
• Paid work experience supporting Diversity, Equity and Inclusion work
• JD Edwards experience or similar financial system
MINIMUM QUALIFICATIONS: High School diploma and two years of office experience, or equivalent; completion of a related business or office certificate program may be substituted for one year of experience.
The finalist for a position vacancy will be required to pass a criminal history investigation at County expense prior to beginning employment with Washington County.
SELECTION TECHNIQUE: Your training and experience will be rated based on the required application material submitted and the top scoring candidates will be forwarded to the hiring department for further consideration.
HOURS / DAYS: 8:00 a.m. to 4:30 p.m., Monday through Friday. Work schedules (hours and days) and location are subject to change based on department needs.
ANTICIPATED HIRING RATE: $18.74 - $22.11 per hour
JOB SUMMARY
This position performs somewhat complex work under general supervision applying knowledge of departmental procedures, records, and regulations and serves as the primary contact in the area of assignment.
This job classification can be found in several departments and/or divisions throughout the County. Because the position varies slightly from department to department, essential functions will be provided for specific positions when vacancies are being filled.
EMPLOYMENT CRITERIA
MINIMUM QUALIFICATIONS: This position requires a High School diploma and two years of experience in the area of assignment, or equivalent. Completion of a related business or office certificate program may be substituted for one year of required experience.
CORE COMPETENCIES, JOB SPECIFIC KNOWLEDGE, SKILLS AND ABILITIES REQUIRED FOR SUCCESSFUL JOB PERFORMANCE
outline essential business and professional traits necessary to perform this job.
• Promotes a diverse, culturally competent, and respectful workplace
• Demonstrates skill in performing bookkeeping entries and other record keeping or tabulations with accuracy
• Demonstrates skills in keyboarding
• Demonstrates ability to follow moderately complex oral and written instructions and to learn the procedures involved in maintaining legal, accounting, or statistical records
• Demonstrates ability to perform complex administrative or research tasks as assigned in an effective manner; maintain and revise records and to control their use and presentation
• Demonstrates ability to compose correspondence requiring the application of knowledge of methods, procedures, policies and other information
• Demonstrates ability to operate general office equipment and perform complex computations accurately and rapidly
• Demonstrates ability to accurately sort and file a variety of materials in accordance with designated systems
DUTIES & RESPONSIBILITIES
Perform duties using knowledge of procedures, records, and regulations:
• Processes and delivers incoming and outgoing mail;
• Performs phone and reception desk customer service;
• Maintains office equipment and orders supplies;
• Drafts various department documents under general supervision; reviews documents for grammatical errors;
• Collects fees and processes payments and may balance cash accounts;
• Formats and submits reports under supervision;
• Records and maintains various departmental documents;
• Reviews and updates working procedures;
• Enters and maintains data into computer with accuracy; conduct file searches and retrieve documents;
• Initiate purchase orders and pays invoices; Collect and record a variety of receipts and disbursements for various funds;
• Compile, calculate and prepare reports and billings;
• Schedule meetings and assist with coordination of department events;
• May mentor and train other OS II clerical staff;
• Communicates technical issues to IT using standard procedures.
Provide customer service:
• Answers questions from the public in person or over the phone; refer callers or visitors to appropriate department if applicable.
Performs other related duties as assigned.
WORK ENVIRONMENT
Work performed is sedentary in nature, and typically performed within the Government Center or a Satellite office. Lifting requirement of 15-20 pounds on an occasional basis. Frequent wrist and finger manipulation due to high concentration of filing, compiling, calculating, or computer work. Equipment used may include, but is not limited to, computer, calculator, telephone, camera, and copier/scanner/fax machine.
Work interruptions are frequent. There is some pressure associated with dealing with individuals who may be emotionally charged and with project or activity deadlines and details. Driving or riding to work at a service center, attend meetings, participate in or lead training sessions, etc. may be required. May involve exposure to environmental conditions.
Additional physical/mental requirements that occur may not be listed above, but are inherent in performing the position's essential functions.
This job description is intended to describe the kinds of tasks and level of work difficulty being performed by people assigned to this classification. The list of responsibilities is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The County retains the discretion to add or change the contents of this job description at any time.
Washington County offers a comprehensive including paid time off, holidays, medical, dental, vision, life and long-term disability insurance.
For a more detailed overview of our Confidential benefit package,
01
This position requires a High School diploma and two years of experience in the area of assignment, or equivalent. Completion of a related business or office certificate program may be substituted for one year of required experience. Please indicate below whether you possess these minimum qualifications:
- Yes
- No
02
If you indicated meeting the minimums by having an equivalent combination of education and experience, please briefly describe the combination and explain why you feel it is equivalent. (If you answered "No" to the above question, enter "NA" in the text box.)
03
Do you have paid work experience entering data in multiple data bases?
- Yes
- No
04
If you answered "Yes" to the above question, you must provide a brief summary of your experience and the name of the employer(s) where you gained that experience. (If you answered "No" to the above question, enter "NA" in the text box.)
05
Select your level of proficiency in Microsoft Excel:
- INEXPERIENCED (Little or no experience with this software.)
- BASIC (Able to create a basic worksheet; perform calculations; modify a worksheet; format a worksheet; print workbook contents; manage large workbooks.)
- INTERMEDIATE (Able to calculate with advanced formulas; organize worksheet and table data using various techniques; create and modify charts; analyze data using PivotTables and PivotCharts; insert graphic objects; customize and enhance workbooks and the Excel environment.)
- ADVANCED (Able to collaborate with others using workbooks; audit worksheets; analyze data; work with multiple workbooks; import and export data; use Excel with the web; structure workbooks with XML.)
06
Select your level of proficiency in Microsoft Word:
- INEXPERIENCED (Little or no experience with this software.)
- BASIC (Able to create a basic document; edit documents by locating and modifying text; format text; format paragraphs; add tables to a document; add graphic elements to a document; control a document's page setup and overall appearance; proof documents to make them more accurate.)
- INTERMEDIATE (Able to manage lists; customize tables and charts; customize formatting with styles and themes; modify pictures in a document; create customized graphic elements; insert content using Quick Parts; control text flow; use templates to automate document creation; perform mail merges; use macros to automate common tasks.)
- ADVANCED (Able to use Word with other programs; collaborate on documents; manage document revisions; add reference marks and notes; make long documents easier to use; secure a document.)
07
Select your level of proficiency in Microsoft Outlook:
- INEXPERIENCED (Little or no experience with this software.)
- BASIC (Able to compose messages; use folders to organize messages; manage contacts and contact information; schedule appointments and meetings; create and edit tasks.)
- INTERMEDIATE (Able to customize the Calendar; customize message options; track work activities using the Journal; assign and track tasks; share folder information; customize the Outlook environment; locate Outlook items; work with public folders.)
- ADVANCED (Able to personalize your email; organize Outlook items; manage Outlook data files; work with contacts; save and archive email messages; create a custom form; work offline and remotely.)
08
Do you have paid work experience with a public sector employer (s) (federal, state, county, city, township, etc.)?
- Yes
- No
09
If you answered "Yes" to the above question, you must provide a brief summary of your experience and the name of the employer(s) where you gained that experience. (If you answered "No" to the above question, enter "NA" in the text box.)
10
Do you have paid work experience supporting a benefits department? (i.e. medical, dental, vision, HSA, & FSA experience)
- Yes
- No
11
If you answered "Yes" to the above question, you must provide a brief summary of your experience and the name of the employer(s) where you gained that experience. (If you answered "No" to the above question, enter "NA" in the text box.)
12
Do you have paid work experience supporting Diversity, Equity, and Inclusion work?
- Yes
- No
13
If you answered "Yes" to the above question, you must provide a brief summary of your experience and the name of the employer(s) where you gained that experience. (If you answered "No" to the above question, enter "NA" in the text box.)
14
Do you have paid work experience using JD Edwards (or a similar financial system)?
- Yes
- No
15
If you answered "Yes" to the above question, you must provide a brief summary of your experience and the name of the employer(s) where you gained that experience. (If you answered "No" to the above question, enter "NA" in the text box.)
Required Question
