Office Specialist (Aa24222)

Working Title: Office Specialist (AA24222)
Job Class: Office Specialist
Agency: Minnesota State University, Mankato

• Who May Apply: Open to all qualified job seekers
• Date Posted: 01/24/2024
• Closing Date: 01/30/2024
• Hiring Agency/Seniority Unit: MN St Colleges & Universities / Mankato State Univ-AFSCME
• Division/Unit: MnSCU Mankato SU / MnSCU MAN Classified O-Z
• Appointment Type: Unlimited, Part-time (.41 FTE)
• Work Shift/Work Hours: 8:00 a.m. - 12:00 p.m.
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $17.54 - $22.74 / hourly
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: Lifelong Learners
• Location: Mankato, MN
• FLSA Status: Nonexempt
• Telework Eligible: Yes- Up to 20% of the time. Based on the essential functions of this position, MMB Policy $1422, and University policies relating to flexible work, this position is eligible for Case by Case/Situational Telework: A position that may include a temporary reassignment or work outside the permanent/principal work location to meet short-term needs.
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

This position is the primary contact for members of Mankato Area Lifelong Learners. It is the public face for members and those interested in membership. While Lifelong Learners Council is responsible for long range direction and programs of the organization, this position is responsible for its coordination.

Communication is centralized to this position. This includes responding to all incoming emails, telephone inquiries, and website communications from members, the public, committees, and Council. Outgoing communications such as event reminders, membership expirations, quarterly publications of our newsletter and other information must be completed accurately and delivered in a timely manner. The website and online registrations are kept current and accurate.

Record keeping includes maintaining an accurate membership database, detailed event registration and attendance records for all activities, organizational documents, and financial activity documentation as directed by Council. Financial activities include the collection of member dues, event fees, donations, processing disbursements, and working closely with the Council Treasurer, MSU business services staff, and Foundation Staff. Relevant and timely financial and activity reports are prepared as requested.

Minimum Qualifications

• Excellent communication skills, both written and verbal

• Proficient in Microsoft Word, Excel, Outlook, and social media

• Ability to solve problems, organize workflow, and work with limited direction.

• Must possess good human relations skills relevant to clientele age group

Preferred Qualifications

• Demonstrated commitment to fostering a diverse working and learning environment.

Additional Requirements

Work safely at all times, which includes but is not limited to, participating in and completing all required safety trainings, as well as performing all job tasks in accordance with Minnesota State University, Mankato policies and procedures utilizing appropriate tools, equipment and personal protective equipment.

The Minnesota State University, Mankato Annual Security and Fire Safety Report is available for your review. This report is required by federal law and contains policy statements and crime statistics for the University. The policy statements address the school's policies, procedures and programs concerning safety and security. Three years' worth of statistics are included for certain types of crimes that were reported to have occurred on-campus, or in other University affiliated locations. This report is available online at https://www.mnsu.edu/university-life/health-and-safety /university-security /personal-safety-and-alerts/annualsecurity-and-fire-safety-report/. You may also request a paper copy from University Security tel:507-389-2111 or by emailing security@mnsu.edu.

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

If you have questions about the position, contact Lacie Mitchell-Garza at lacie.mitchell-garza@mnsu.edu or 507-389-1065.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Lacie Mitchell-Garza at lacie.mitchell-garza@mnsu.edu.

About Minnesota State University, Mankato

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency’s mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 11 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

Other Information

Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. We also take the opportunity to recognize that we live, work, and learn in the homeland of the Dakota people, whose language frames our name -Minnesota State University, Mankato.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us. Please indicate what assistance is needed.