Office Specialist

JOB TITLE: Office Specialist

Applications are being accepted for the position of Office Specialist. Only qualified applicants will be contacted via email/phone call and may be invited to an interview.

Position is hourly 20 – 25 hours per week. Location is the South San Francisco Public Library’s Gene Mullin Community Learning Center.

SALARY: $30.15 – 36.64 per hour.

DESCRIPTION: Under general supervision, provides technical and/or specialized office support to the Library Department; serves as receptionist and does related work.

IDEAL CANDIDATE: The Office Specialist will provide customer service, support administrative assistant tasks, and update and monitor outreach materials throughout library branches.

TYPICAL DUTIES

INCLUDE: - Acts as receptionist and/or provides information regarding City, and program

activities and functions that may require explanation of rules, policies, and procedures.

• Researches and assembles information from a variety of sources for the preparation of reports or forms; uses spreadsheets and makes arithmetic and statistical calculations.
• Uses a variety of specialized automated business applications related to the department, such as preparing graphic materials, tracking data, grants, and other documents, and processing accounts payable.
• Operates standard office equipment, including job-related computer hardware and software applications, facsimile equipment, and multi-line telephones; may operate two-way radio or other department-specific equipment.
• Will be a back-up in a variety of departmental assignments as needed.
• Arranges for meetings by scheduling rooms, notifying participants, and ensuring that information is compiled; prepares summary or action minutes.
• Establishes, maintains, and keeps office files up to date.
• May direct the work of volunteers on a project or short-term basis.

QUALIFICATIONS:

(Knowledge of) - Standard office administrative practices and procedures, including the use of standard office equipment.

• Business letter writing and the standard format for reports.
• Computer applications related to the work, including word processing, database, and spreadsheet applications.
• Business arithmetic and basic statistical techniques.
• Techniques for communicating effectively with the public and City staff.

SPECIAL

REQUIREMENTS: - Proficient in speaking and writing fluently in English and Spanish.

SELECTION PROCESS: A typical way to obtain the knowledge, skills, and abilities would be: Three years of office support or general clerical experience and in dealing with the public. Training: Equivalent to graduation from high school, including or supplemented by courses in word processing, computer operation, and office practices. Six months of additional experience as described above may be substituted for the supplemental training.

Testing will be part of the selection process.

APPLICATION

DEADLINE: Interested parties should submit a cover letter and a resume no later than Monday, March 13, 2024. Interviews will take place the week of March 18, 2024.

Additional information on the above position may be obtained by visiting the

Human Resources page of the City of South San Francisco’s website at www.ssf.net

Job Type: Part-time

Pay: $30.15 - $36.54 per hour

Expected hours: 20 – 25 per week

Schedule:

• 4 hour shift
• Evening shift
• Monday to Friday
• Weekends as needed

Language:

• Spanish (Required)

Shift availability:

• Night Shift (Required)

Work Location: In person