Description
This Part Time position is designated to average 30 hours per week. Candidates must be available to work between 8AM to 5PM, Monday to Friday.
Essential Functions
- Depending upon area of assignment, responsibilities and duties may include, but are not limited to the following:
- Act as a receptionist to the public, take and respond to a high volume of phone calls, screen inquiries, take messages, schedule appointments and answer questions requiring an understanding of policies and procedures of the work unit.
- Maintain radio communication with field personnel.
- Type forms, schedules, reports, lists, general correspondence, manuscripts, charts, graphs, contracts and statistics.
- Type, file, record, compute and maintain confidential and privileged information. Compose routine correspondence.
- Utilize modern office equipment, media, and computer applications specific to the assigned unit in order to input, maintain, retrieve, transfer, and communicate confidential and privileged information.
- Compose routine correspondence.
- Proofread materials for clerical accuracy and spelling.
- Copy, collate, staple and otherwise bind a variety of materials.
- File materials into and retrieve materials from established filing systems and develop standard office filing systems for record storage and retrieval.
- Research readily available information requiring some interpretive judgment and tally and compile information for reports using a computer, typewriter or related software.
- Maintain records of the unit concerning purchases, budget accounts and inventory, requisition office supplies.
- Maintain records of staff attendance and absences; compile and submit periodic reports for payroll purposes.
- Transcribe recordings of dictated correspondence, reports, interviews, legal documents, lists and related materials using modern office equipment and computer software.
- Receive, open, date stamp and distribute incoming mail and processes outgoing mail.
- Maintain and post data to logs, lists, ledgers, follow-up files and other records of the unit; check and compare records and documents for accuracy.
- Make routine mathematical calculations.
- Maintain calendars and schedules of appointments, meetings, room use, equipment use and events.
- Perform related duties and responsibilities as required.
Qualifications
License/Certification Required: Some work assignments may require possession of a valid California Class C driver's license.
Supplemental Information
IMPORTANT APPLICATION INFORMATION AND INSTRUCTION
Applications will be accepted until Friday April 19, 2024, at 5:00PM. Applicants are encouraged to apply early. Applications will not be accepted after this deadline.
The selection process will consist of a minimum of skills examination and oral interview.
Candidates must be specific and complete in describing their qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitute for a completed application.
The successful candidate will be required to undergo a reference / background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening). The City of Anaheim utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.
Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communications by any other method.
To view the current benefits summary, visit:
https://www.anaheim.net/DocumentCenter/View/36803/Benefits-Summary-Part-Time
For additional information about the City's benefits, visit www.myanaheimbenefits.com then click on Part-Time Employees.
RETIREMENT BENEFITS – The City contracts with the California Public Employees Retirement System (CalPERS) to provide retirement benefits. Retirement formula is based on appointment date and membership status with CalPERS.
Part-time eligible employees become members of CalPERS as either Classic or New members.
Part-time employees not eligible for CalPERS are required to participate in the City’s part-time 457 plan, as a replacement plan for Social Security.
To view the current limits and additional CalPERS information, visit:
https://www.anaheim.net/DocumentCenter/View/37234/PT-CalPERS-Rates