Office Receptionist - Css

Do you have a passion for serving your community?

Y wait any longer?

Let’s grow your career together!

Y would I apply?

• FREE Complete Gym Membership
• FREE Workout Classes
• FREE Pool Access
• Build Your Resume
• Professional Growth
• Community Involvement
• Looking for Benefits? We’ve got you covered:
  • Medical, Dental, Vision and Life Insurance
  • PTO (Sick time, vacation days, personal days and holidays)
  • Retirement Contributions
• PART TIME Perks
  • Complimentary Y Membership
  • Paid Sick Leave
  • Paid Professional Development Opportunities

Sound good? (We think so, too!) Here’s what you would do:

• Answer, screen, and forward all incoming phone calls to the appropriate staff members or departments
• Greet, welcome, and direct all visitors at the front desk; effectively communicate with internal and external staff and visitors
• Maintain a tidy and presentable reception area with all necessary stationary and materials (i.e., pens, forms, and brochures)
• Maintain department directories
• Process office supply orders and manage delivery notifications and logistics
• Manage incoming and facilitate outgoing mail and packages; Receive and sign for incoming deliveries on behalf of the office and ensure proper notification of receipt
• Respond promptly to all email inquiries and questions
• Open and close the office as required
• Assist with general office tasks, including photocopying, filing, and data entry; Provide administrative support as requested
• Ensure compliance with Association protocols and procedures in all functions

“OK, I’m sold!” What do I need to qualify?

• Minimum three (3) years of experience in a reception setting, front office, and with general office procedures or equivalent required
• Experience with Microsoft Office programs, including Outlook, Word, and Excel
• Bilingual (English/Spanish) in reading, writing, and speaking required
• Must be a self-starter with strong interpersonal skills and a commitment to excellent service
• Capable of managing multiple demands, working within various deadlines, and handling competing priorities effectively
• Proficient in handling confidential information with discretion
• Ability to work in a very diverse setting with people of all backgrounds, culture and orientation
• Skilled in establishing and maintaining positive working relationships with staff, volunteers, vendors, and the community
• Demonstrate initiative, resourcefulness, and problem-solving skills
• Ability to work both independently and collaboratively as part of a team
• Must be self-aware, flexible, adaptable, and teachable
• Demonstrate proficiency in managing high volume of phone calls and the ability to convey messages effectively through both written and verbal communication
• Effective written and verbal communication skills, adept at engaging with diverse audiences both inside and outside the organization
• Must be dependable and reliable
• Visual and auditory ability to respond to critical incidents and the physical ability to act swiftly in an emergency
• Capable of performing repetitive motion tasks, such as folding, stapling, stuffing envelopes, typing, for extended periods
• Licensing, state law and our funders require that applicants of critical positions within Community Support Services be fingerprinted, prior to reporting to work, and include subsequent arrest notifications
• CPR/AED, and First Aid Certification, must include Adult and Child/Infant, within 30 days of hire, and must be from one of the following certifying organizations: American Red Cross, American Heart Association, or American Safety and Health Institute
• Position may require additional clearances in order to comply with all program, licensing, state law, and funding requirements:
  • Physical exam obtained prior to first day
  • Negative TB test results obtained within the past one year, prior to first day, and annually thereafter, as required
  • Pass pre-employment drug testing prior to first day
  • Exclusion and Debarment checks prior to first day and monthly thereafter
  • Proof of vaccination or approved exemption
  • Must be 21 years of age or older with a valid CA Driver’s License, a good driving record and a current CDL H6 print-out (must be dated within 30 days of application) and pass vehicle proficiency exam