Office Manager/Legal Administrative Assistant

OFFICE MANAGER/LEGAL ADMINISTRATIVE ASSISTANT

For more than 138 years, Fennemore has been a powerful, innovative, full-service law firm in the West. Fennemore has recently joined forces with Seattle’s exceptional Savitt Bruce, bringing our office footprint up to 17 offices in 5 states.

You have an incredible opportunity to join a dynamic team with industry-leading job satisfaction. The team sets trends, breaks records, and helps clients and employees thrive. You will be a part of an extraordinary group of individuals who collaborate and find solutions together -- a team that is inclusive, makes connections, and brings their passion and pride to all they do.

Together we strive to create an inclusive law firm that upholds respect for each other and our unique backgrounds. We commit on all levels to work together to promote equal opportunity, to understand and value differences, and to foster a dignified and diverse work environment. Fennemore’s commitment to our values translates into the workplace. Law.com named Fennemore the fastest-growing law firm in the U.S., and we consistently have among the best retention statistics in the industry.

Fennemore is seeking a full-time full-time Office Manager/Legal Administrative Assistant to join our team. This position is generally onsite at least four days per week, with some remote work possible. The Office Manager/Legal Administrative Assistant is responsible for directing, coordinating, and implementing routine human resources, facilities, operations, and general administrative functions (including administrative support to litigation attorneys) for our Seattle office with an emphasis on ensuring the delivery of superior client service.

Responsibilities:

• Acts as day-to-day Office Manager to the Seattle office;
• Liaising between Management, C-Team, and the Seattle office staff;
• Assisting People Operations/Human Resources department with recruiting, interviewing and training;
• Nurturing a productive office in a respectful environment with a focus on superior client service;
• Performing human resources functions for the Seattle office under the supervision of the Chief People Officer and in consultation with the Seattle Office Managing Partner, including performance evaluations, counseling, discipline, orientation, exit interviews, departure checklists and resource allocation for support staff;
• Coordinating staff skill development through periodic education, training and communications, with focus on superior client service;
• Assisting Seattle Office Managing Partner with analyzing operations budget variances to report to Finance Department;
• Assisting Facilities Manager as needed with coordination of build outs, office moves, lease arrangements and space planning for Seattle office. Also serves as a liaison between the Facilities Manager and building management to oversee the care, maintenance and repair of building-related service items in Seattle office;
• Overseeing workplace safety and security procedures, training and emergency evacuation plans for the Seattle office and acts as Emergency Fire Warden for Seattle office;
• Assisting various departments and attorneys with special event planning for promotional, client development, marketing and in-house training events for Seattle office;
• Coordinating and assisting IT and Facilities Departments with troubleshooting, training, maintenance and technical support for all office and computer equipment and materials;
• Conducting regular staff meetings to review, assess and revise office procedures;
• Drafting legal correspondence;
• Document preparation, compilation and review;
• Interacting with clients telephonically, in-person and via email;
• Handling of general office administrative tasks;
• Adheres to departmental/Firm goals and policies;
• Other duties as assigned.

Requirements:

• 3-5 years human resources, business administration or law office administration experience;
• 5+ year’s legal Administrative Assistant experience in the area of litigation;
• Knowledge of all court rules, deadlines and policies, including e-filing procedures for U.S. District Court, State Courts and Appellate Court;
• Ability to perform basic on-line research, including searching court dockets;
• Ability to prepare a table of contents and table of authorities;
• Strong knowledge of the English language including excellent spelling, grammar, punctuation, form and style;
• Ability to type 70+ wpm accurately;
• Ability to type from dictation, handwritten notes, or verbal instructions;
• Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint);
• Familiarity with Adobe or Kofax;
• Proficient with DocuSign;
• Familiarity with document management and time entry systems. iManage and Intapp a plus; and
• High school diploma or equivalent.

Total Rewards:

• Competitive Base Salary + Annual Merit Increases
• On-the-Spot Monthly Bonus Program
• Workplace Flexibility Options
• 401k Retirement Plan with Employer Match & Profit-Sharing Component
• Health, Dental and Vision Coverage + Employer Premium Contribution
• Employer-Paid Group Term Life Insurance
• Paid Time Off and Paid Holidays
• Employee Wellness Program
• Employee Assistance Program

CAUTION: Employment scams are on the rise, and we want you to be aware. Please read this consumer alert from the FTC for more details: https://tinyurl.com/FTC-Consumer-Alert. Note that we will never ask you to download and interview through an app such as Signal. If you are approached by a scammer or have any concerns about communications that appear to be coming from our firm, please let us know.

PLEASE CONSIDER APPLYING TODAY

Our firm is an equal opportunity employer and encourages people from all social, economic, and ethnic groups, and individuals with disabilities, to apply to our positions. The firm is dedicated to maintaining an atmosphere that promotes the diversity of personal backgrounds, experiences, abilities, perspectives, and ideas. If your experience and qualifications are close to what you see listed here – even if not a perfect match -- please still consider applying. If you require assistance or need reasonable accommodations during any point in the application or interview process, please let us know.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills. Any employee may be required to perform duties outside of their normal assigned responsibilities, as needed.

Job Type: Full-time

Salary: $85,000.00 - $95,000.00 per year