Office Manager/Human Resources Coordinator

Title: Office Manager/Human Resources Coordinator

Status: Full-time, Exempt

Location: Saint Paul, Minnesota

Supervisor: Kim Tiefenthaler

Compensation: 50K/year to 60K/year based on experience

Direct Reports: None

Organization

Emma Norton Services works with women, children, and families who are on their journey of recovery from homelessness, mental illness, chemical dependency, and other life stressors. Emma Norton Services provides safe, permanent housing in combination with programs and support services, through a housing first, harm reduction lens under the Sanctuary Model, to provide an environment where victory over homelessness, mental illness, and chemical dependency is possible.

Purpose

The Office Manager/Human Resources Coordinator provides various supportive & functional duties for our offices, as well as being responsible for specific human resource and payroll functions. The position mainly offices out of the main administrative site, but provides support to all sites and programs within the organization.

Responsibilities

1. Office Management:

· Front desk reception at main administrative office, welcoming and directing all visitors in a friendly and professional manner.

· Maintains common spaces.

· Sorts and distributes daily mail.

· Compose and send letters/invoices to all tenants as needed.

· Maintains inventory of supplies and places orders to ensure necessary items remain in stock.

· Coordinates food orders and meeting set up.

· Works as liaison with our IT company and places equipment orders as needed.

· Works as liaison with our Property Manager regarding maintenance and other building/office issues.

· Work as liaison with various other vendors.

· Various other office duties as needed.

2. Human Resources:

· Administers the recruitment process, posting jobs, disseminating resumes and coordinating interviews.

· Perform reference checks, create offer letters and coordinate the onboarding process for new hires.

· Administers benefit programs.

· Process payroll accurately on a biweekly basis and maintain employee records.

Requirements

1. 3+ years of experience in an Office Manager / Admin role & 1+ years of Payroll and/or HR Related Experience

2. Must be proficient in Microsoft 365, Including Word, Excel, Outlook and SharePoint

3. Ability to undergo and pass a background study as detailed in Minnesota Statute 144.057 and Chapter 245C

4. Able to interact with people in crisis in a calm and composed manner

5. Ability to communicate effectively orally and in writing with a willingness to learn and improve

6. Able to maintain professional boundaries, and ask questions for clear understanding

7. Moderate physical effort, with intermittent lifting or carrying limited to no more than 50 pounds

8. Duties may require physical ability to climb stairs

9. Ability to work in a fast-paced environment, while setting priorities as necessary, where interruptions are frequent and switching from one task to another may be needed

10. Must have very good organizational skills

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Emma Norton Services we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

At Emma Norton Services we are committed to living our definitions of DEI.

Diversityis the recognition that there are differences between people, and that these differences must be intentionally valued as a part of the whole. These differences extend beyond what we can see physically and include ways of being/knowing/living/working. We continuously work to achieve and maintain diversity in our staff and relationships, in alignment with the ways that the communities we serve change and evolve.

What does Diversity look like at Emma Norton? No one is the same, and every person has inherent value. People aren’t only different based on their physical bodies, but also in their minds and life experiences. We need all these differences to make us better.

Equity:An organizational perspective that emphasizes collaborative processes; equity strives to center around the needs of those most impacted by organizational decisions, acknowledging autonomy, and facilitating different ways of being/knowing/living/working.

What does Equity look like at Emma Norton? When important decisions need to be made, leadership seeks input from all relevant members of the organization and gives extra weight to the opinions of those whose day-to-day work would be most impacted.

Inclusion: Establishing and maintaining a transparent environment that lays the foundation for policies and practices that are welcoming to all, community-directed, and support different ways of being/knowing/living/working.

What does Inclusion look like at Emma Norton? We want everyone involved with Emma Norton to be able to bring their whole self to the work. No one should be made to feel that their life, self, or needs are judged or unimportant. We see new requests for accommodation not as challenges, but as opportunities to create stronger community.