Office Manager - Part time

Job Title: Part timeOffice Manager, works from office

Reports to: Executive Director

Supervises: No supervisory role

Classification: non-exempt, Part time (20 -25 hours/week)

Hourly wage: $25.50 -$28.25

PTO: 5 days + Christmas Eve through New Year’s Day, state/federal holidays.

Earned Sick and Safe Time (ESST) 1 hour for 30 hours worked up to 48 hrs./year.

Benefits: taxed stipend- suggested use healthcare

About Us

Minnesota Alliance on Problem Gambling (MNAPG), the state affiliate to the National Council on Problem Gambling, is seeking a new Part time Operations Manager. MNAPG was started in 2001 out of a need to raise public awareness and build resources for those who are addicted to gambling. As the state’s advocacy organization committed to improving the lives of those affected by problem gambling, we are the leading resource for people in recovery, families, treatment providers, researchers, educators, gaming industry and legislators to learn about the latest research and trends in the problem gambling arena.

As a small nonprofit (4-person staff including this position), we seek an individual who has strong organizational skills, detailed record keeping and participate in our communications workflow through HubSpot. Working in conjunction with our communication/design consultants, you will help monitor traffic to social platforms, along with managing our CRM database (in HubSpot), maintaining relationships with our vendors and the various professional and community associations with whom we regularly interact. Additionally, there will be administrative tasks related to operations – making sure we have needed office supplies, placing orders with our printers, and monthly coding of our invoices and entry into QuickBooks.

There’s a great deal of autonomy for a person who is self-initiated and likes to work collaboratively. Because of our small staff, it’s important that the ideal candidate be willing to be flexible and has interest in sharing a diverse set of skills that will help the organization to continue evolving.

MNAPG hosts a state-wide conference, offering CEUs to various professionals and devising a program that invites national speakers and instructors. Assistance in planning and implementing the conference will also be a part of the Office Manager’s duties.

The Office Manager will work directly with the Executive Director.

Our Future Aspirations

MNAPG recently approved a new strategic plan which can be viewed on our website: https://mnapg.org/strategicplan/

Our Desired Candidate

We seek an individual who is curious to learn, to offer their ideas and is empathetic towards those with addictions and in recovery.

Skills and Abilities

· Excellent written and verbal communications

· Experienced office management skills – managing supplies, vendor relationships, facility liaison, office equipment (copier, phones, computers, conference video calls) record keeping and filing.

· Appreciate and participate in a positive, passionate work culture

· Ability to take initiative, be flexible, use sound judgement, manage projects and work independently

· Fluency in Microsoft Office programs (Word, Excel,) – SharePoint. Google docs/drive

· Demonstrated knowledge of WordPress, social media platforms FB, LinkedIn, TikTok

· Demonstrated database skills. Will train on HubSpot.

· Experience with QuickBooks or other accounting software a plus. Will train.

· Highly motivated, organized, and great attention to detail.

· Some experience with event planning.

· Desire and ability to collaborate internally and with external partners to contribute to the vision, mission and goals.

Core Job Functions:

· Monitoring social media responses-Facebook, LinkedIn, Instagram, TikTok

· Maintaining vendor/contractor relationships

· Collecting, coding and Inputting invoices to QuickBooks.

· Monitoring monthly payment from DHS.

· Maintaining database through HubSpot – memberships, donors, newsletter recipients, and various outreach groups established by the community educator

· Notetaking at monthly Board of Director meetings, periodic communications to the board

· Overseeing organizational mailings (newsletter, events), working with printing vendors, keeping mailing lists up to date

· Proofreading newsletter/event materials

· Maintaining office supplies and inventory of prevention materials

· Organization mail, preparing donation thank you notes

Minimum Education and Experience

· Minimum of three years’ experience working in an office, plus demonstrated fluency with Microsoft office (Word, Excel, SharePoint), WordPress. QuickBooks or other accounting software.

How to apply:

Send cover letter, resume and three references to mnapgjobs@mnapg.org with the subject line: Office Manager. The first review of applications will occur on June 24, 2024 the position is open until filled.

The Minnesota Alliance on Problem Gambling is an equal opportunity employer and encourages applications from Black, Indigenous, People of Color, Persons with Disabilities, LGBTQIA+ individuals, and women.