Office Manager/Bookkeeper

Prestige Rentals is a local business that values high integrity, a hard work ethic, and a positive attitude. We highly value a great team atmosphere. Our team members are known and appreciated at Prestige.

Website: www.rent-prestige.com

Our work environment includes:

• A positive company culture!
• New office setting
• Coffee/drinks and snacks :)

Job Description

Office Manager/Bookkeeper

The Office Manager/Bookkeeper position will include maintaining detailed income and expense data using Appfolio management software and QuickBooks Online. Use of Microsoft Office and other platforms is beneficial. Maintaining orderly systems and processes between property manager, maintenance workers and other seasonal staff is a key part of this position as well. Past experience handling/maintaining books for multiple companies is beneficial. Prestige Rentals is a local business that values high integrity, hard work ethic, and a positive attitude. We highly value a great team atmosphere. Our team members are known and appreciated at Prestige.

The following is a list of many of the activities included in this position:

• Maintain accurate financial records by recording daily transactions, including accounts payable and receivable, expense reports, and vendor invoices.
• Collaborate with internal teams to resolve billing issues and answer customer inquiries
• Resolving any lease related inquiries
• Process security deposit returns to tenants
• Various data entry
• Prepare payroll timesheets
• Create and track spreadsheets in Excel
• Respond to phone, email, text and walk in traffic
• Promotes positive resident relations by ensuring resident concerns and requests are responded to on a timely basis to ensure resident satisfaction.
• Composing and distributing of correspondence/notices (rent collections, violation notices, reminders, community events, etc.).
• Review and process rental applications
• Prepare leases, addendums and contracts
• Show units to prospective tenants when needed
• May participate in property walks/inspections (grounds, common areas, parking lots, community rooms, make-readies, quality control, etc.) to ensure the community is well maintained
• Assists with various duties, including training, coaching and supervision of office staff
• Participate with annual apartment turnover
• Miscellaneous other duties as needed
• Contribute ideas on best practices and other systems and processes
• Generally promote the constant and never-ending improvement of the company

Requirements:

• Excellent communication skills, both written and verbal.
• Previous experience in a customer-facing or front office role is advantageous.
• Ability to manage time effectively, prioritize tasks, and meet deadlines.
• Strong organizational skills and knows how to prioritize workflow
• Proficient analytical skills, ability to investigate and problem solve
• Ability to work independently and with a team

Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities, qualifications, or working conditions associated with the role.

Job Type: Full-time

Pay: $18.53 - $24.04 per hour

Expected hours: 40 per week

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Office Admin Work: 1 year (Preferred)

Work Location: In person